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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-300    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/16/2023 Final action: 10/16/2023
Title: A Resolution Approving an Amendment to Section VII ("Leave of Absences") of the Village of Oak Park Personnel Manual to Adopt a New Military Leave Policy
Attachments: 1. Resolution, 2. Section VII LOA 012323 revised military section 09-18-23

Submitted By                     

Kira Tchang, Assistant Village Manager/HR Director

 

Reviewed By

Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services

 

Agenda Item Title

Title

A Resolution Approving an Amendment to Section VII (“Leave of Absences”) of the Village of Oak Park Personnel Manual to Adopt a New Military Leave Policy

End

Overview

Overview

The Village of Oak Park Personnel Manual includes personnel policies that set expectations for employee and management responsibilities, ensure employees are treated in a consistent manner, inform employees of their rights and benefits, and comply with State and Federal rules and regulations. Staff regularly reviews the Personnel Manual and make periodic updates to ensure the Village compiles with applicable laws and that the policy manual is consistent with the Village’s authorized budget. Staff have made recommendations to the Village’s Leaves of Absences policy to revise the Military Leave provisions in compliance with state and federal law.

End

 

Recommendation

Recommendation

Adopt the Resolution.

 

Background

Staff regularly reviews the Personnel Manual and makes periodic updates to ensure compliance with applicable laws. While coordinating with an employee in the Spring of 2023 staff noticed inconsistent and unclear language related to the Military Leaves provisions and sought additional legal guidance regarding the language. Staff reviewed examples of other local government military leave policies and updated the Village’s policy to reflect clear and concise language that clarifies military leave purpose and intent, nondiscrimination, employee and management responsibilities, definitions and policies and procedures. Specifically, staff worked to clarify compensation as it relates to concurrent and differential pay for which service members may be eligible, and ensure the policy lays out a clear and consistent process for employees and management.

 

Fiscal Impact

Military Leave has a nominal fiscal impact.

 

DEI Impact

N/A

 

Alternatives

The Village Board may request additional information.

 

Previous Board Action

N/A

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A