Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving an Intergovernmental Master Agreement for Village of Oak Park Maintenance of State of Illinois Traffic Signals and Authorizing its Execution
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Overview
Overview
The State of Illinois and the Village share in the responsibility for the maintenance and electricity costs for all traffic signals located on the State highway system within the Village of Oak Park. The State enters into Intergovernmental Agreements with local Governmental Bodies to define responsibilities for the maintenance and energy costs for these traffic signals and to allow the Governmental Bodies to complete the maintenance of the State traffic signals. The current agreement for this maintenance expires on June 30, 2021. This item is for the Village maintenance of certain State traffic signals within Oak Park.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
Expenses for traffic signal maintenance and street lighting are funded in the General Fund, Street Lighting budget.
Public Works staff maintains the traffic signals and the Village invoices the State for their share of the maintenance quarterly. Since the traffic signals are within the Village’s corporate limits there are no energy charges for the traffic signals per the franchise agreement with ComEd.
Background
The responsibility for maintenance of the State signals varies from municipality to municipality. In Oak Park, historically the Illinois Department of Transportation (IDOT) maintains the States perimeter street traffic signals (IL 43-Harlem Ave., IL 64-North Ave., Roosevelt Rd.), and the Village maintains the internal street State traffic signals (Washington Blvd., Ridgeland Ave.).
This item is for an Intergovernmental Agreement for the Village to maintain the State traffic signals on Washington Blvd. and Ridgeland Ave. The list of those signals is provided as Exhibit A. The Exhibit also highlights each party’s responsibility. Each governmental body is responsible for their street. (ie. at Ridgeland Ave. and Lake St. each party is responsible for 50% of the costs).
The State traffic signals that the Village maintains receive a higher level of service since they are inspected by staff daily. Public Works crews are able to respond quickly to traffic signal problems and have the expertise to provide proper maintenance. Contractors are used as needed to assist Public Works in this maintenance.
The term of this Intergovernmental Agreement is for ten years, expiring June 30, 2031.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board approved the current agreement on September 6, 2011, for the period July 1, 2011, to June 30, 2021.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Village will have the opportunity to renew the agreement in 2031.
Intergovernmental Cooperation Opportunities
This is an intergovernmental cooperation agreement.