Title
title
A Resolution Authorizing the Purchase of Three 2025 Ford Hybrid Maverick Pick-Ups from Currie Motors of Frankfort, Illinois, in an Amount not to exceed $94,635.00 and Waiving the Village’s Bid Process for the Purchase
..end
Introduction
overview
The Fiscal Year 2025 Fleet Replacement Fund includes the replacement of two (2) 2017 Ford Fusions and one (1) 2015 Ford F250, which are to be replaced with three (3) 2025 Ford Hybrid Maverick pick-ups. 2025 Ford Hybrid Mavericks Fleet orders needed to be placed in late 2024/early 2025 in order to increase the chance of production and delivery. Currie Motors is the current squad car purchasing contract holder and placed the orders on Oak Park’s behalf.
end
body
Recommended Action
Adopt the Resolution.
Prior Board Action
The Village Board approved funding for this vehicle/equipment replacement as part of the Fiscal Year 2025 Capital Improvement Budget on November 11, 2024 (MOT 24-264).
Background
Vehicle manufacturers in 2025 are becoming better at fulfilling orders and producing fleet vehicles. Supply chain constraints and labor shortages are decreasing, helping to increase the probability of delivery of new equipment. There are occasional disruptions that can result in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year, with delivery expected in the summer to early fall.
With fleet vehicle production constraints, staff are constantly searching for vehicle replacements that meet or are close to Village specifications from all avenues. Staff identify and prioritize vehicles for replacement based on age, condition, availability of replacement, and usage of the existing vehicles.
The new vehicle will include a 2.5-liter iVCT Atkinson-Cycle I-4 Hybrid engine and comes with a three-year, 36,000-mile bumper-to-bumper warranty, a five-year, 60,000-mile drivetrain warranty, and an eight-year, 100,000-mile hybrid drive warranty.
Each year, the Village allocates funds for the annual replacement of vehicles and equipment. This keeps the Village equipped with up-to-date equipment, allowing Village employees to carry out their core services. The Public Works Department manages the budget for vehicles and equipment that will replace those units that have reached the end of their service life under the fleet replacement program.
The intent of the fleet vehicle replacement program is to replace vehicles/equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers’ evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing vehicles will be sent to Auction, repurposed, or scrapped.
The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Timing Considerations
Adoption at this time will allow for the delivery of vehicles on a suitable schedule.
Budget Impact
The purchase of three (3)2025 Ford Hybrid Maverick pickups will cost $94,635.00.
Funding is provided in the Fiscal Year 2025 Administration Vehicle Replacement Fund Account No. 3032.43900.101.570750 and the Public Works Vehicle Replacement Fund Account No. 3032.43900.858.570750.
Funds for necessary equipment, such as cabin/workspace upfit, light bar, lift gate, etc., will also come from these accounts but will be purchased separately from vendors who supply this equipment.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• The vehicles will include a new vehicle warranty.
• The vehicles will have newer safety features, updated ABS, and SRS.
• The vehicles will have increased fuel mileage.
Disadvantages:
• The action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• Board members would be presented with the additional information they requested.
Disadvantages:
• Delays could result in the village’s inability to purchase the currently ordered vehicles, causing it to start the order process for replacements again.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action will save funds on the purchase.
Disadvantages:
• Staff would be required to begin the order process for vehicle replacements.
• This action would delay the replacement of older Village assets.
Anticipated Future Actions
The Public Works Department anticipates bringing resolutions authorizing vehicle/equipment purchases, as authorized per the approved Fleet Replacement Fund Budget, to the Village Board when vehicles or ordering windows become available.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Ahmad M. Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Supporting Documents