Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing a Change Order for the Professional Services Agreement with Edwin Hancock Engineering Co. for the 2015 Alley Improvements Project for an Additional $11,068
End
Overview
Overview
The Village of Oak Park has an agreement with Edwin Hancock Co.to provide design and construction engineering services for the 2015 alley improvements. Additions to the engineering contract scope for environmental testing and construction staking have resulted in a contract increase of $11,068 over the original contract amount of $248,600.
Body
Staff Recommendation
Approval.
Fiscal Impact
There are sufficient available funds in the FY2015 Capital Improvement fund for Alley Improvements, account no. 3095-43780-101-570964 to cover the $11,068 cost for the change order to this contract. The two alley improvement construction contracts are complete and are approximately $50,426 under the awarded contract amounts resulting in approximately $100,000 in remaining funds in the FY2015 alley improvement budget.
Background
Edwin Hancock Engineering was awarded a contract in November of 2014 to design and manage the 2015 alley improvements for the Village of Oak Park. The Engineering Division added additional scope to this contract to perform environmental soil testing to identify locations with contaminated soils in order to have results in time for an early construction contract bidding and also added scope to have Edwin Hancock Engineering perform construction layout to save the Village costs from the contractor doing this work. The Engineering Division also reduced their contract scope for materials testing. The net result of the various changes orders to the contract scope resulted in a contract cost increase of $11,068.
Edwin Hancock Engineering has done an excellent job overseeing the two alley improvement projects. They were able to add two additional alley locations into the project and keep the construction costs under budget. The costs savings from the construction contracts will be used to fund the change order.
Alternatives
There are no proposed alternatives with this change order request as scope changes were approved at various time during the design and management of the project.
Previous Board Action
On November 3, 2014 the Village Board authorized a professional service agreement with Edwin Hancock Engineering Co. for Professional Engineering Services for Design and Construction Engineering of the 2015 Alley Improvements in an amount not to exceed $248,600.
On September 8, 2015 the Village Board authorizing a Renewal Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services for Design and Construction Engineering of the 2016 Alley Improvements in an amount not to exceed $231,600.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.