Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Michels Corporation, for Project 18-10, Sewer Cleaning and Inspection in an Amount not to exceed $82,990.95 and Authorizing its Execution
End
Overview
Overview
Competitive proposals were received on November 1st for the Sewer Cleaning and Inspection Project. Four contractors submitted proposals for the project. The lowest qualified proposal was submitted by Michels Pipe Services; A Div. of Michels Corporation in the amount of $82,989.95.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The costs for this project are included in the FY2018 budget in the Water and Sewer Fund, Public Works-Sewer, Sewer Collection, External Support, for the Annual Sewer Televising program and cleaning account no. 5040-43750-781-530667 which currently has $86,922 available for this project.
Background
The project consists of cleaning and television inspection of approximately 4.3 miles of sewers ranging in size from 9-inches to 4-feet diameter. Sewer cleaning and inspection is an annual project which is used to determine sewer condition, future capital improvement needs, and to help manage the sewer system asset. The locations of the sewers scheduled for sewer cleaning and inspection are included as an attachment.
The lowest cost proposal was submitted by Pipe-View LLC in the amount of $76,467.38. The project also contains hourly rate pay items for performing heavy cleaning of sewers to remove debris or blockages as well as root cutting. Pipe-View previously performed the work in 2014 and the project was over budget by $94,444 due to these hourly rate items and dirty sewers. Due to this past experience with Pipe-View, staff recommends paying the additional $6,522 to award a contract to Michels Corporation which submitted the second lowest cost proposal, which staff is considering the lowest qualified proposal.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
N/A.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time
Intergovernmental Cooperation Opportunities
None at this time
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.