Submitted By
Bill McKenna, Village Engineer
Reviewed By
CLP
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.00 and Authorizing its Execution
End
Overview
Overview
In June the Engineering Division requested proposals for design engineering (phases I & II) for the Lake Street Streetscape, Resurfacing, and Utility Projects. A total of 13 engineering firms submitted proposals. Staff reviewed the proposals and interviewed four consultants which were best qualified for the project and negiotiated final contract costs with the recommended consultant. The proposal from Thomas Engineering Group best fit the needs of the Village for this complex project. Design work would occur in 2016 and 2017. Construction of the utility project is scheduled for 2017 with the streetscaping and resurfacing projects scheduled for 2018.
Body
Staff Recommendation
Approval
Fiscal Impact
The FY2016 budget provides $710,000 of funds in the Capital Improvement Fund, Public Works - Engineering, Project Engineering, for the design of the Lake Street project account no. 3095-43780-101-570706.
The design work will be completed in 2016 and 2017. The total cost for this design work is $1,080,000 and it is estimated approximately $360,000 of this design work will occur in FY2016 using budgeted funds in FY2016 budget for Lake Street design. The proposed FY2017 budget includes the remaining costs for this work at $720,000.
A separate agenda item will be presented at an upcoming Regular Board meeting for an agreement with Lakota Group for performing the Landscape Architectural Design & Planning work for this project. Similarly the costs for this work will be spread over 2016 and 2017 with funds for work occurring in 2016 using budgeted funds in FY2016 budget for Lake Street design and the proposed FY2017 will include funds for the estimated remaining work.
The Lake Street resurfacing, streetscape, and utility projects are estimated to cost between $13-15 million depending on final scope. The Village applied for $1.5M in ITEP funds, $3M in federal STP funds, and requested repurposing $3.5M in federal earmarks from the Cap the Ike project to help fund construction of this project. The remaining construction costs are included in the FY2017 and FY2018 recommended budget.
Background
The Engineering Division requested proposals for design engineering services for the future Lake Street streetscape, resurfacing, and utility improvement projects. The design work also includes a robust traffic study through the congested area along Lake Street from Harlem to Euclid in order to provide short term traffic signal timing improvements, to ensure the Lake St project creates the best design possible for addressing traffic congestion and accommodating pedestrians, and be used for modeling and managing the traffic signal system going forward.
The Lake Street Streetscape, Resurfacing, and Utility Improvement projects are anticipated to be broken into 3 projects in order to take advantage of available federal funds, minimize impacts to the business community, and to complete the streetscape project in one construction season. Federal resurfacing funds are not available until 2018 for this project.
The locally funded utility project scope currently consists of water main replacement from Oak Park Ave to Euclid, sewer replacement from Grove Ave to East Ave, and sewer lining from East Ave to Ridgeland and is anticipated to be built in 2017.
The street resurfacing project is from Euclid to Austin Blvd and will use federal STP funds and be constructed in early 2018 as federal funds were not available for 2017.
The streetscape project will use federal STP funds, funds reallocated from Cap the Ike, and potentially ITEP grant funds. The project will be designed in 2016-17 and built in 2018 with an anticipated substantial completion date of Thanksgiving 2018. The design of the resurfacing and streetscape projects will follow IDOT procedures and will ultimately be reviewed and approved by IDOT and Federal Highways since the construction project will utilize federal funds. The current scope of the proposed streetscape project is utilizing the “preferred concept” which was presented to the Village Board on 11/2/16 and is shown in an attachment which utilizes decorative roadway materials at signature intersections, bluestone sidewalks in the commercial areas, decorative street and pedestrian lighting, colored concrete curb, furnishing, and specialty features. The Village will work with the Lake Street Steering Committee to final the concepts for the specialty features and any gateway monuments to be included with this project. Once more detailed design work is completed and refined costs estimates are prepared staff will present the proposed project to the Village Board before moving too far into phase II deign (final plan preparation).
The design work includes a comprehensive traffic study of the Lake Street corridor and parallel streets to identify any potential improvements to the equipment or operations of the traffic signals, roadway geometry, one-way designations, on-street parking locations, bus routing, loading zones, etc., so that the proposed Lake Street streetscape project allows for Lake Street to operate in the best possible manner for pedestrians and vehicles. The model and simulations created with the study will be used going forward to adjust signal timing & operation once follow up traffic data is collected after the developments are fully occupied. Short term benefits from the study will likely consist of traffic signal timing adjustments once the initial study is completed, likely in late fall or this winter. The traffic study will likely result in proposing several alternatives for how the Lake Street corridor operates from a transportation perspective. These alternates will be evaluated and any major recommended changes will be presented to the Board for consideration.
The design work also includes incorporating other planned improvements along the corridor like upgrades fiber optic communication network and wayfinding signage.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
At the May 18, 2015 regular meeting the Village Board approved an agreement with Terra Engineering to provide design engineering services for this project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
Citizen Advisory Commission Action
On August 20, 2014 the Disability Access Commission reviewed the conceptual plans for the Lake Street Streetscape project and their recommendations were incorporated into the design.
Anticipated Future Actions/Commitments
A separate agenda item will be presented at an upcoming Regular Board meeting for an agreement with Lakota Group for performing the Landscape Architectural Design & Planning work for this project.
Following completion of the traffic study and substantial completion of preliminary design, staff will present to the Village Board the results of the traffic study and an overview of the final proposed projects with more refined cost estimates for approval before final plan design is too far along.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.