Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Liquid Engineering Corporation for Water Reservoir Cleaning and Inspections Services in 2021 in an Amount Not to Exceed $30,000.00 and Authorizing its Execution
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Overview
Overview
In January of 2021 Village staff requested bids for Water Reservoir Cleaning and Inspection Services for 2021. Liquid Engineering Corporation of Billings MT was the low qualified bidder. It is proposed to award a contract with Liquid Engineering Corporation.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2021 Water & Sewer Fund, Water Supply - External Support account no. 5040-43730-776-530667 provides a total of $76,100.00 for multiple contracts including this one.
There is sufficient unencumbered funding within this account to allocate to this project. Staff recommends an agreement with Liquid Engineering Corporation with a not to exceed amount of $30,000.00. The bid from Liquid Engineering Corporation is for $28,400.00. Staff is recommending an additional $1,600.00 be added to the agreement in the event there is additional cleaning of sediment that is above and beyond the original scope of work.
Background
The Village of Oak Park owns and maintains four underground drinking water reservoirs. The Illinois Environmental Protection Agency (IEPA) recommends that water storage tanks, such as reservoirs, be inspected and cleaned at least every five years. The Village’s reservoirs were last inspected in 2016. In January of 2021 Village staff requested bids from qualified contractors to provide cleaning and inspection services for our reservoirs.
Only one proposal, from Liquid Engineering Corp (LEC), was received for consideration. Advanced Diving Services Inc. submitted an informal proposal, along with a “no-bid” form. Their reason for such a response was due to their inability to meet the Village’s insurance requirement.
Village Staff have confirmed that LEC understand the requirements and conditions of the RFP. Staff have verified LEC’s Illinois references: Park Ridge, Crete, and Chicago Heights. LEC has performed similar work for them to their satisfaction. Two of these references have active contracts with LEC.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved Independent Contractor Agreements for this type of work as needed. This work was last completed in 2016.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that this work will continue to be performed by contractors thus requiring Village Board approval on a five-year cycle.
Intergovernmental Cooperation Opportunities
To date, no local intergovernmental programs have been established to jointly bid out this work.