Submitted By
Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with Terra Engineering, Ltd. for the Design of the Oak Park Avenue Streetscape and Utility Projects to Change the not to Exceed Amount from $998,577 to $1,121,790 and Authorizing its Execution
End
Overview
Overview
In 2023 the Village approved an agreement with Terra Engineering for the phase II design of the Oak Park Avenue Streetscape and Utility Project. During the design additional scope was added to the project primarily for water and sewer main improvements on South Boulevard, alley and lighting improvements adjacent to the Avenue Parking Garage, preparing easement documents, and incorporating wayfinding. The additional design costs for the changes amount to $123,213 and adjust the not-to-exceed contract from $998,577 to $1,121,790.
End
Recommendation
Recommendation
Adopt the Resolution.
Background
In 2023, the Village approved an agreement with Terra Engineering for the design of the Oak Park Avenue Streetscape and Utility projects. The design of the project is complete and the project is currently out for bid. During the design, there was an additional scope identified by the Village that needed to be incorporated into the project which required additional design effort by Terra Engineering and their subconsultants. In general, this additional scope related to adding water and sewer main replacement on South Boulevard from Grove to Oak Park Avenue to replace deteriorating infrastructure and avoid disturbing this block again in the near future; replacing and improving the alley adjacent to the Avenue Parking Garage to improve the pedestrian connectivity and experience between the garage and the Hemingway Business District; providing surveys and assistance in obtaining sidewalk easements along the west side of Oak Park Avenue from North Boulevard to Lake Street; wayfinding signage coordination for electrical and communication conduits and foundations; assistance in selecting artists and coordinating the streetscape design with the public art; and additional fiber optic communications and electrical work beyond the original scope.
The work associated with this additional scope amounts to $123,213 and adjusts the not-to-exceed contract from $998,577 to $1,121,790. There are available funds for this work in the FY24 Budget.
Fiscal Impact
There are available funds for this change order in the FY24 Budget in the Capital Improvement Fund, Public Works - Engineering, Capital Improvements, Project Engineering account no. 3095-43780-101-570706.
DEI Impact
N/A.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the Village Board meeting on December 4, 2023, the Village Board approved a Professional Services Agreement with Terra Engineering, Ltd. for the Design of the Oak Park Avenue Streetscape and Utility Projects, in an amount not to exceed $998,577.
At the Village Board meeting on October 23, 2023, the Village Board had a presentation and discussion of the Oak Park Avenue Streetscape Project and the Oak Park Avenue Streetscape Steering Committee’s Recommended Conceptual Design and Alternatives.
At the Village Board meeting on September 5, 2023, the Village Board approved a Second Amendment to the Professional Services Agreement with Terra Engineering, Ltd. for the Design of the Oak Park Avenue Resurfacing, Utility, and Streetscape Projects to change the not to exceed amount from $1,010,958 to $1,214,548.
At the Village Board meeting on March 6, 2023, the Village Board approved a Resolution Creating a Steering Committee for the Oak Park Avenue Streetscape Project and a Motion to Approve the Appointment of Members to the Steering Committee.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
N/A.