Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for 2022 Village-Wide Regular Landscape Maintenance Services in an Amount Not to Exceed $125,000.00 and Authorizing its Execution
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Overview
Overview
This agenda item is for the Regular Landscape Maintenance program for 2022. It is proposed to renew the existing agreement with CityEscape Garden & Design LLC, of Chicago, IL. This is the second of two annual renewals included in the original agreement. The Village maintains the landscaping on approximately 180 sites across the Village.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2022 budget General Fund, General Contractuals account no. 1001-43800-742-530660 provides $95,000.00 for Regular Landscape Maintenance and $5,000.00 for Private Property Landscape Violation Repairs for a total available amount of $100,000.00.
In addition, the Fiscal Year 2022 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Landscape Improvement account no. 3095-43780-101-570963. The Capital Improvement funds will be distributed between two landscape contracts, Regular Landscaping in the amount of $25,000.00 (referred to in this agenda item) and Business District Landscape Maintenance (referred to in another agenda item).
The proposed not to exceed amount of this contract is $100,000.00 from the General Fund and $25,000.00 from the Capital Improvement Fund for a total of $125,000.00.
Background
The Village maintains the landscaping on approximately 180 sites across the Village. These sites include: Village owned properties, medians, cul-de-sacs, diverters, and parking lots. The Village staff, business owners, and residents place high importance on the quality and cleanliness of sites.
Monthly maintenance work included in this contract includes mowing/trimming, fertilization, weed control, and shrub maintenance in turf areas and planter bed areas. Work also includes restoring private property landscape violations as determined by the Development Customer Services Department.
In 2022 work also consists of improving various landscape areas that need replacement due to them being past their useful service life. Areas identified to be improved include the cul-de-sacs near North Avenue and north of Madison and the Jackson medians and S-curve. Funds for this work come from the Regular Landscape Maintenance and Capital Improvements Fund.
CityEscape Garden & Design successfully completed this work in 2021. They are a quality contractor who provides excellent service.
Village staff request to exercise the second of the two possible renewals outlined in the original contract for 2022.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved Independent Contractor Agreements for this type of work annually.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that this work will continue to be performed by contractors thus requiring Village Board approval.
Intergovernmental Cooperation Opportunities
N/A.