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A Resolution Approving the Purchase of Cellular Services from Verizon Wireless through the State of Illinois Master Contract in an Amount Not to Exceed $125,000.00 Annually for Fiscal Year 2026 and Waiving the Village’s Bid Process
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Introduction
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This is an annual agenda item to approve cellular communication service on smartphone, tablet, in-car computer, and water service devices through a State of Illinois Master Contract #CMS793372P.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
• The Board adopted the Cellular Phone Services from Verizon Wireless for 2023 through 2025 on February 21, 2023.
• The Board adopted the Cellular Phone Services from Verizon Wireless for 2021 through 2023 on February 16, 2021.
• The Board adopted the Cellular Phone Services from Verizon Wireless for 2019 through 2021 on March 18, 2019.
• The Board adopted the Cellular Phone Services from Verizon Wireless for 2017 through 2019 on December 5, 2016.
Background
Verizon provides reliable coverage in our region and nationally. Verizon has been used by WestCom dispatch, Village staff, and public safety vehicles since 2007.
Using a single provider standardizes equipment and services that enhance the Village’s unified communications and ease the management of mobile services used in the field. When operationally practical and cost-effective, staff have the option to utilize their personal service and are provided a stipend.
Currently, the Village has 236 Verizon wireless devices including flip phones, data SIM, MiFi, and smart devices to support core service priorities, such as, Water Services, Parking Services, Building Permit, Code Enforcement, Administration, Fire and Police. For 2026, there are approximately 30 vacancies in the workforce that will need wireless devices.
Timing Considerations
The current adopted Resolution ends on December 31, 2025.
Budget Impact
The cost for services is outlined as follows:
• $300.00 in account #1001.46214.101.560631 NS Materials & Supplies - Operational Supplies
• $9,200.00 in account #5040.43730.777.540690 PW Water Distribution - Telecommunication Charges
• $3,400.00 in account #5040.43730.776.540690 PW Water Sup - Telecommunication Charges
• $2,500.00 in account #5040.43730.101.540690 PW Contractual Services - Telecommunication Charges
• $600.00 in account #2114.44560.101.540690 Health Grant Cities Readiness Initiative - Telecommunication Charges
• $1,100.00 in account #2184.44560.101.540690 Health Grant Public Health Emergency Preparedness - Telecommunication Charges
• $1,900.00 in account #2174.44560.101.540690 Health Grant Local Health Protection - Telecommunication Charges
• $600.00 in account #2154.44560.101.540690 Health Grant Respiratory Surveillance & Outbreak Response - Telecommunication Charges
• $9,000.00 in account #5060.43770.408.570710 DS Parking CIP
• $96,400.00 in account #1001.41040.101.540690 IT - Telecommunication Charges
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Resolution will allow for supporting the daily operational needs of the departments.
Disadvantages:
• This action requires the use of funds.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with additional information they requested.
Disadvantages:
• The timing of the eventual Board action could impact the ability to provide services needed.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action can result in cost savings.
Disadvantages:
• If this item is voted down, there is no capacity to perform daily services efficiently with the existing staff in the various departments.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Alvin Nepomuceno, Information Technology Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. State of Illinois Contract Renewal
3. State of Illinois Contract Amendment