Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Authorizing the Purchase of Two 2022 Ford Hybrid Escapes, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $53,887.00 and Waiving the Village’s Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2022 Fleet Replacement Fund includes the replacement of a Parking Enforcement vehicle, a 2014 Ford Focus, and a Public Works Engineering vehicle, a 2001 Chevy Impala, with 2022 Ford Hybrid Escapes. The vehicles are being purchased through the Suburban Purchasing Cooperative (SPC) in order to take advantage of the volume discounts involved in such joint purchasing efforts. The SPC awarded the bid to Currie Motors of Frankfort, Illinois.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of two 2022 Ford Hybrid Escapes will cost $53,887.00.
Funding is provided in Fleet Replacement Fund accounts No. 3032-43900-856-570750 ($34,000.00) and 3032-43900-858-570750 ($34,000.00).
Funds for necessary equipment such as light bars, warning lights, LPR transfer, etc., will also come from this account but will be purchased separately from vendors who supply this equipment and services.
Background
The new vehicles will include a 2.5 Liter, iVCT Atkinson-Cycle I-4 Hybrid engine and come with a three-year, 36,000-mile bumper-to-bumper warranty and five year, 60,000-mile drivetrain warranty, as well as 8 years, 100,000 miles on the hybrid components. One vehicle will be used by the Parking Enforcement staff and the other vehicle will be used by the Engineering staff.
The drive components are based on the Ford Fusion Hybrid vehicles already deployed in the Village fleet. The hybrid drive is predicted to save 40% of fuel spent from vehicles that are being replaced.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units that have reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing vehicles will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicles are purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Suburban Purchasing Cooperative is a joint purchasing program sponsored by the Northwest Municipal Conference (NWMC), DuPage Mayors & Managers Conference (DMMC), South Suburban Mayors and Managers Association (SSMMA), and Will County Governmental League (WCGL). Together they represent 145 municipalities and townships in northeastern Illinois.
All public agencies as defined by the Illinois Governmental Joint Purchasing Act, as well as not-for-profit agencies that qualify under Section 45-35 of the Illinois Procurement Code, are eligible to participate in the SPC joint purchasing programs.