Submitted By
Rob Sproule, Public Works Director
Reviewed By
Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with G & M Trucking, Inc. for Stone & Sand Materials in an Amount not to Exceed $63,000.00 and Authorizing its Execution
End
Overview
Overview
The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for stone & sand materials.End
Recommendation
Recommendation
Adopt the Resolution.
Background
Three vendors provided material price bids for 2024. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material. Staff is bringing forward agreements with vendors that exceed $50,000.00, the Village Manager’s spending authority.
G & M Trucking, Inc. has provided competitive pricing for these materials, however, all 2024 bids have reflected an increase for these materials.
Fiscal Impact
The proposed Fiscal Year 2024 Water and Sewer Fund Budget allocates funds for stone & sand materials for roadway maintenance of the water distribution and sewer collection systems as follows:
$45,000.00 in account # 5040-43730-777-560633 (Water Distribution, Roadway Maintenance) $45,000.00 in account # 5040-43750-781-560633 (Sewer Collection, Roadway Maintenance).
Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $63,000.00 with G & M Trucking, Inc in FY 24 of the total budgeted amount of $90,000.00.
DEI Impact
N/A
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved agreements for these materials annually.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department will be bringing this type of purchase agreement to the Village Board annually.
Intergovernmental Cooperation Opportunities
N/A