Submitted By
Tammie Grossman, Director of Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
An Ordinance Authorizing the Sale of Surplus Property Owned by the Village of Oak Park
End
Overview
Overview
On January 24, 2018, the Village’s contract with Motivate terminates. The Village has a variety of surplus equipment related to the Divvy Program that is no longer useful to the Village.
Body
Staff Recommendation
Adopt the Ordinance.
Fiscal Impact
Funds received for material and equipment will be placed in the Parking Enterprise fund from which they were purchased originally.
Background
In accordance with Village policy and Illinois Municipal Code (65 ILCS 5/11-76-4), the Village may , by Ordinance authorize the disposition of designated personal property (as opposed to real property) in order to dispose of vehicles, equipment and materials no longer necessary or useful to the Village.
Since the majority of the equipment was paid for using federal funds administered by the Illinois Department of Transportation (IDOT) the Village can only recoup its actual costs to purchase the equipment which is as follows:
Equipment (13 stations / 130 bikes):
Invoice #OP-001 - 25% Equipment deposit at time of PO = $36,824.66
Invoice #OP-004 - 65% Equipment at time of delivery = $95,744.01
Invoice #OP-005 - 10% Equipment upon completion of installation = $14,729.86
Oak Park's Equipment Total = $147,298.53
The Village has been in contact with the City of Chicago. It likely Chicago will purchase the equipment in cooperation with the City of Evanston.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On January 16, 2018, the Village Board decided to not renew the contract with Motivate International, Inc. and terminate the Village’s participation in the Divvy Program. The Divvy bikes and stations are not operational unless part of the Divvy system and therefore, should be declared surplus property. The Board approves disposal of vehicles, materials and equipment Ordinances annually.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
Other Illinois entities may find the surplus items useful.
Performance Management (MAP) Alignment
The Division of Parking and Mobility Services is scheduled to begin MAP in the final phase.