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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 24-350    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/3/2024 Final action: 12/3/2024
Title: A Resolution Approving the Renewal of the Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $275,000.00
Attachments: 1. Resolution - 2025 Dumping of Excavation Materials- Waste Management of Illinois, 2. Renewal - 2025 Dumping of Excavation Materials- Waste Management of Illinois, 3. Attachments - 2025 Dumping of Excavated Materials Renewal

Submitted By                     

Rob Sproule, Public Works Director

 

Reviewed By

A.M. Zayyad, Deputy Village Manager

 

Agenda Item Title

Title

A Resolution Approving the Renewal of the Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $275,000.00 

End

Overview

Overview

The Public Works Department, Water, Sewer, and Street Divisions, dispose of approximately 2,500-3,000 tons of excavated materials each year from water and sewer repair excavations.  This item allows for the disposal of this material at a local transfer station. The Agreement provides for two additional one (1) year renewal periods.  This would be the second of the two annual renewals.

End

 

Recommendation

Recommendation

Adopt the Resolution.

 

Background

The Public Works Department, Water and Sewer Division, typically makes repairs to the water distribution and sewer collection systems. The excavated material from these repairs is taken to a local waste-hauling transfer station.

 

Staff requested disposal rates from area refuse disposal companies in 2023. Only one company responded:  Waste Management of Illinois.  Excavated materials have been hauled to the Waste Management Chicago Metro Transfer Station in Stickney for the past several years.

 

Waste Management has submitted a statement indicating that they intend to increase their price per ton according to the Village of Oak Park contract renewal language in relation to the Consumer Price Index. Staff recommends approving an agreement with Waste Management of Illinois, Inc. in an amount not to exceed $275,000.00.

 

Fiscal Impact

The fiscal year 2025 Water & Sewer Fund Budget provides for the dumping and disposal of excavated materials in the Water Budget, External Support, account number 5040-43730-777-530667 ($137,500.00) and in the Sewer Budget, External Support, account number 5040-43750-781-530667 ($137,500.00). 

 

The total amount anticipated to be spent on this service in 2025 is $275,000.00.

 

DEI Impact

N/A.

 

Alternatives

The Board may delay to gain additional information.

 

Previous Board Action

The Village Board approved the first renewal of this agreement on December 4, 2023 (Res 23-347).

 

The Village Board approved the original agreement on December 5, 2022 (Res 22-289).

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will bring these agreements to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

N/A.