Submitted By
Rob Sproule, Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment Owned by the Village of Oak Park
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Overview
Overview
Village departments have vehicles and equipment that may be disposed of once they are no longer usable to the Village. These vehicles and equipment will be reassigned, sold at auction, traded in, consigned, or disposed of as scrap.
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Recommendation
Recommendation
Adopt the Ordinance.
Background
In accordance with Village policy and state law (65 ILCS 5/11-76-4), the Village may, by Ordinance, authorize the disposition of designated personal property (as opposed to real property) to discard vehicles and materials no longer usable to the Village.
Items on the attached Exhibit A will be disposed of via internet auction, traded in, or consigned. The Village has found success using internet auctions for the disposal of these items. If the items are not sold, they will be disposed of as scrap. Vehicles may be traded in if there is interest and the value could be estimated at auction.
The Village uses the auction site “Public Surplus,” a forum specifically designated for public agencies to list items for auction. There is no cost to the Village to post items on this website. The buyer is charged 10% over their bid for the service. The link to the website is as follows: https://www.publicsurplus.com/
The vehicles listed in Exhibit A are candidates for disposal based on the criteria established for the fleet replacement program.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace the units no longer usable to the Village.
The fleet replacement program intends to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history and costs, driver evaluations, trade-in or resale values, and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
Fiscal Impact
Funds received for vehicles and or equipment will be placed in the fund from which they were purchased.
DEI Impact
N/A
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Board has annually approved ordinances for the disposal of vehicles, materials, and equipment.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
It is anticipated that the Board will consider these Ordinances as they become necessary.
Intergovernmental Cooperation Opportunities
N/A