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A Resolution Approving a Contract with R.W. Dunteman Company for Project No. 26-6 Pavement Preservation, in an Amount not to Exceed $588,000 and Authorizing its Execution
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Introduction
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Competitive bids were opened on July 9th for the 2026 pavement preservation project. The Village received two bids for the project with the lowest qualified bid from R.W. Dunteman Company in an amount of $588,000. The project involves pavement patching, crack filling, micro-surfacing, and pavement rejuvenators on local streets throughout the Village.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
The 2026 pavement preservation project includes crack filling, pavement patching, micro-surfacing, and pavement rejuvenators on various local streets throughout the Village. Microsurfacing is an ultra-thin overlay around ¼” thick on roadways used to help seal the pavement, smooth out any rutting, and provide a new driving surface, which helps extend the life of the underlying pavement by around 5-7 years. Asphalt rejuvenator is a liquid emulsion sprayed on roads that aims to restore and preserve the durability and flexibility of asphalt.
This year’s project also includes patching on Austin Boulevard which was originally scheduled for resurfacing using federal funds but has been delayed until 2027 due to CDOT and IDOT reviews and coordination.
The Village received two bids for the project with the low responsible bid from R.W. Dunteman Company in an amount of $588,000. R.W. Dunteman Company previously completed pavement preservation projects for the Village and has done a good job.
Timing Considerations
Adoption of the Resolution at this time will allow for the contractor to complete construction in the desired timeframe. Construction of the Pavement preservation Project is scheduled to be completed by the end of October of this year.
Financial Impact
There is $500,000 available for this work in the FY 2026 Budget in the Capital Improvement Fund in the Capital Improvement Fund, Public Works - Engineering, for Pavement Preservation account no. 3095-43780-101-570977. There is $88,000 available for this work in the FY 2026 Budget in the Capital Improvement Fund in the Capital Improvement Fund, Public Works - Engineering, for Local Street Construction account no. 3095-43780-101-570951 for the patching work on Austin Boulevard.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution, which will allow for the construction of this project to move forward on its desired schedule.
Advantages:
• This contract will allow for the procurement of needed services.
Disadvantages:
• This contract requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The timing of the eventual Board action will impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action can result in potential cost savings.
Disadvantages:
• Needed pavement rehabilitation will not occur, resulting in accelerated deterioration of the roadway and increased long-term costs for managing the overall roadway system’s pavements.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Contract and Bond
3. Proposal
4. Project Location Map
5. Bid Summary