Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving a Two-Year Professional Services Agreement with Eggen Consulting Group, Inc. for Public Works, Water & Sewer Division Technical and Administrative Support Services in an Annual Amount Not to Exceed $145,000.00 in the First Year and $150,000.00 in the Second Year and Authorizing its Execution
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Overview
Overview
Since August 2018, Eggen Consulting Group has been providing technical and administrative support to the Public Works, Water & Sewer Division. This current agreement will expire on September 23, 2021. Staff is recommending executing a new two-year agreement.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
Funds for these services are available in Water & Sewer Fund, External Support, account no. 5040-43730-101-530667.
The Eggen Consulting Group, Inc. has proposed a very competitive rate for consulting engineering. A proposal for these services is attached.
Services will average just over 30 hours per week for a not-to-exceed total of $145,000.00 for the first-year term and $150,000.00 for the second year.
Background
The Public Works Department, Water & Sewer Division had been without a Superintendent from July 2018 until February 2021. After several attempts at recruiting there had been no qualified applicants to fill this position. In the interim, the Village reached out for assistance to provide technical and administrative support for this position.
James Eggen, President of Eggen Consulting Group, Inc. and former City of Joliet Director of the Department of Utilities filled the role of Interim Water & Sewer Superintendent beginning in August 2018. He provided assistance with the preparation of the annual Water & Sewer fund budget as well as other technical and administrative duties including preparation of a large meter testing program and development of water loss strategies and projects.
In September 2019, the Village entered into a two-year Professional Services Agreement with Eggen Consulting Group, Inc. to continue in the same capacity since a new Superintendent had not been hired. The Village hired a Water & Sewer Superintendent in February 2021. Mr. Eggen has transitioned from managing the Water & Sewer Division to managing special non-revenue water projects and other lead abatement projects.
The work assigned to Mr. Eggen includes assisting in the design of a Water Loss Control Program, which includes oversight of the large meter testing program, fixed base automatic meter reading, implementing the residential meter replacement program, water meter shop development, lead water service line replacement, water meter resizing and upgrading, assisting in developing of the Pumping Station Capital Improvement projects as well as day to day assistance and guidance to the Water & Sewer division staff and customer support.
The Water & Sewer Division supervisory staff is relatively new to the water industry. Mr. Eggen has been providing a valuable service to the Department and brings unique expertise that is rarely found in consulting firms. Staff proposes to continue this agreement for these services.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On September 3, 2019, the Village Board approved a two-year Professional Services Agreement with the Eggen Consulting Group, Inc. for these services.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Staff will continue to evaluate the need to continue these services and if so bring this item to the Village Board for consideration.
Intergovernmental Cooperation Opportunities
There are no opportunities for these services with other governing bodies.