Title
title
A Resolution Accepting Planning and Technical Assistance Services Delivered by the Chicago Metropolitan Agency for Planning (CMAP), Approving an Intergovernmental Agreement with CMAP for Technical Assistance for a Pavement Management Plan and Authorizing its Execution
..end
Introduction
overview
The Village applied for a Chicago Metropolitan Agency for Planning (CMAP) Local Technical Assistance (LTA) Grant to inspect the roadway pavement conditions and update the Village’s Pavement Management Plan. CMAP awarded an LTA grant to the Village for this work. CMAP will pay the costs for the roadway pavement condition inspections and work to develop and update the Pavement Management Plan which are estimated at $90,992. The Village will be required to pay CMAP $4,000 for this work per the Intergovernmental Agreement (IGA).
end
body
Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
CMAP awarded an LTA grant to the Village for inspecting the roadway pavements to update the pavement condition index (PCI) and develop a Pavement Management Plan (PMP) for the Village based on updated PCIs. Pavement management programs are a form of asset management that seeks to optimize life-cycle costs of achieving and sustaining a desired target condition instead of prioritizing the repair of assets in the worst condition first. PMPs incorporate a systematic process for pavement preservation and maintenance and repair (M&R) activities in their annual capital improvement plans. Pavement management programs allow the Village to identify roadway segment candidates for pavement preservation and M&R activities. Preservation techniques such as crack sealing, localized patching, and microsurfacing help extend the life of pavements economically, if done correctly and used at the appropriate time.
The Village previously received a grant from CMAP in 2021 to inspect the roadway pavements and develop the current PMP. Pavement conditions and PMPs should be updated periodically so that the roadway’s PCI reflects actual conditions and PMPs are developed around the best available data.
Timing Considerations
Adoption at this time will allow for the project to advance on a suitable timeline.
Budget Impact
The estimated value of the work being done by CMAP through this IGA is $90,992. The agreement requires the Village to contribute $4,000 to CMAP for this work. There are available funds for these services in the FY2025 Budget in the Capital Improvement Fund, Public Works - Engineering, External Support account no. 3095-43780-101-530667.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution, which will allow for CMAP and their consultants to complete this work for the Village.
Advantages:
• This action will result in cost savings.
Disadvantages:
• There are no disadvantages to this action.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The timing of the eventual Board action will impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this action.
Disadvantages:
• Needed evaluations for updating the roadway pavement conditions and determining future priorities for street resurfacing and rehabilitation work will not be completed by CMAP for an extremely low cost.
Anticipated Future Actions
The Board will be given a presentation on the results of the pavement management plan.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. IGA-CMAP Pavement Management Plan
3. IGA Attachments