Submitted By
Alvin Nepomuceno, Information Technology Director
Reviewed By
Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services
Agenda Item Title
Title
A Resolution Approving the Renewal of a Master Service Agreement with Peerless Network, Inc., formerly known as Call One Inc., to Provide Voice and Data Circuit Services in an Amount Not to Exceed $70,000.00 and Waiving the Village’s Bid Process for the Renewal
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Overview
Overview
The telephone copper service is a component of the Village’s radio communication system and essential for Fire, Police, and Public Works operations. Peerless Network, Inc. (formerly Call One Inc.) has been providing radio circuit service on a month-to-month basis until this Village’s system is migrated to West Suburban Consolidated Dispatch Center’s (WSCDC) StarCom radio system. The proposed agreement extends this arrangement through April 2024.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The telecommunication sector has been actively transitioning away from outdated copper services, opting not to renew or establish new contracts in that realm. As a result, the current service arrangement with Peerless Network, Inc operates on a month-to-month basis. All Village telecommunication services have been migrated away from the copper service except for the radio system, which still plays a critical role in supporting emergency and daily operations for departments including Fire, Police, and Public Works.
WSCDC has a legacy radio service and is migrating to StarCom radio, a project that will incorporate the Village’s radio service. The migration project has encountered delays for various reasons and WSCDC is now projecting the completion of this project by the end of 2023.
This unforeseen delay has implications, requiring adjustments to future budget allocations or the reclassification of funds within the Information Technology Department’s telecommunications budget. Given the service's indispensable contribution to day-to-day activities and the uncertainties related to supply chain and potential delays, we are seeking authorization to extend this arrangement until April 2024. We maintain regular communication with WSCDC regarding the progress of their StarCom migration project.
Fiscal Impact
The 2023 Budget includes $212,500.00 in account # 1001-410400-101-540690 (Information Technology, Telecommunication Charges). There are sufficient unencumbered funds in the IT External Support, account number 1001.41040.101.530667 and staff will submit a budget reallocation amendment of funds for $20,000.
DEI Impact
N/A
Alternatives
N/A
Previous Board Action
On July 19, 2021, the Village Board adopted RES 21-78 (“A Resolution Approving Various Service Agreement with Call One Inc. to Provide Voice and Date Circuit Services in a Total Amount Not to Exceed $146,000, Authorizing Their Execution and Waiving the Village’s Bid Process for the Agreement”). Call One Inc. has since been acquired by Peerless Network Inc.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Staff will submit request for budget reallocation of IT unencumbered funds for $20,000.
Intergovernmental Cooperation Opportunities
N/A