Title
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An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment Owned by the Village of Oak Park
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Introduction
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Village departments have vehicles and equipment that may be disposed of once they are no longer useful to the Village. These vehicles and equipment will be reassigned, donated, sold at auction, traded in, consigned, or disposed of as scrap.
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Recommended Action
Adopt the ordinance.
Prior Board Action
The Board has approved ordinances for disposing of vehicles, materials, and equipment as they become necessary.
Background
Following Village policy and State law (65 ILCS 5/11-76-4), the Village may, by Ordinance, authorize the disposition of designated personal property (as opposed to real property) to dispose of vehicles and materials no longer usable to the Village.
Items on the attached “Exhibit A” will be disposed of via internet auction, traded in, donated, or consigned. The Village has found success using internet auctions for these items. If the items are not sold or donated, they will be disposed of as scrap. Vehicles may be traded in if there is interest and if the value can be estimated at auction.
The Village has used the auction site forum specifically for public agencies to list items for auction. There is no cost to the Village to post items on this website. The buyer is charged 10% over their bid for the service.
The vehicles/equipment listed in Exhibit A are candidates for disposal based on the criteria established for the fleet replacement program.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace the units no longer useful to the Village under the fleet replacement program.
The fleet replacement program intends to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history, and costs, driver evaluations, trade-in or resale values, and indispensability of vehicle/equipment as a guide to guard against high maintenance costs and low resale values.
Timing Considerations
Adoption at this time will allow for the timely disposal of surplus items and free up valuable space used to store them.
Budget Impact
Funds received for vehicles and/or equipment will be placed in the fund from which they were purchased.
Staffing Impact
Removal of surplus items will allow more efficient use of the Village of Oak Park space and time, allowing the employees to work unhindered by having to work around/store surplus vehicles and or equipment.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution
Advantages:
• Free up valuable equipment space.
• This action generates funds.
Disadvantages:
• There are no disadvantages to this recommendation.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• Board members would be presented with the additional information they requested.
Disadvantages:
• Items will continue to depreciate.
• Items must continue to be stored.
Alternative 2:
The Board can vote down the item.
Advantages:
• There are no advantages to this alternative.
Disadvantages:
• Items will continue to depreciate.
• Items must continue to be stored.
Anticipated Future Actions
It is anticipated that the Board will consider these Ordinances as they become necessary.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Ordinance - Disposition of Surplus
2. Exhibit A Surplus List