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A Resolution Approving an Extension of an Independent Contractor Agreement with Thrive Counseling Center for an Additional Six-Month Term Through October 31, 2025, in an Amount Not to Exceed $83,000 and Authorizing its Execution.
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Introduction
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The Village's current agreement with Thrive Counseling Center expires on April 30, 2025. The proposed agreement is for an additional six-month term from May 1, 2025, to October 31, 2025.
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Recommended Action
Approve the Resolution
Prior Board Action
The Board’s previous six-month extension was approved on November 11, 2024.
Background
A Request for Proposals (RFP) was issued on September 23, 2019. The RFP was advertised in the local paper and on the Village website. Our current service provider submitted the only proposal received. The original professional services agreement was awarded on December 2, 2019. Subsequently, the agreement has been renewed five additional times per the term of the contract.
The Berry Dunn - Essential Calls for Service (CFS) Report dated July 22, 2022, concluded that utilizing alternative CFS response methods has the potential to produce important benefits that include:
* Freeing time for sworn law enforcement to manage other pressing CFS
* Providing those in crisis with more appropriate mental health interventions
* Reducing trauma and Use of Force (UOF) for those in need of services
Diverting CFS to other resources, internal or external, relieves a portion of the work burden typically managed by sworn officers. Given the service demands faced by a growing number of police departments, this is an important benefit.
As the Village implements the Alternative Response to Calls for Service Pilot Program, staff recommends an extension of the contract to ensure there is no interruption in provided services.
Timing Considerations
The agreement needs to be approved prior to the expiration of the current agreement, which is April 30, 2025.
Budget Impact
The six-month renewal would begin on May 1, 2025, and conclude on October 31, 2025. The FY25 Budget provides $83,000 in funding for this proposed agreement in account number 1001-42400-101-530660.
Staffing Impact
There is no staffing impact associated with this item.
DEI Impact
The contract extension will continue to provide essential services for those in need of mental health support. Disruption of services would have a disparate impact on those with mental health needs.
Community Input
No community input has been given in relation to this item.
Staff Recommendation
Approve the contract extension
Advantages:
• Ensures there is no interruption in provided services.
• Allows the Village to work through the next steps of the Alternative Response to Calls for Service Pilot Program.
Disadvantages:
• Requires up to $83,000 in funding.
Alternatives
Reject the contract extension
Advantages:
• Potential cost savings of up to $83,000.
Disadvantages:
• There will be a lapse in services for those with emergency mental health needs.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Anjali Peterson, Budget & Revenue Analyst
Reviewed By: Shatonya Johnson, Chief of Police
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Extension of Professional Services Agreement