Submitted By
Bill McKenna, Village Engineer
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving the Improvement Under the Illinois Highway Code and the Appropriation of up to an Additional $1,000,000 from the Motor Fuel Tax Fund to Fund a Portion of the Construction of the Lake Street Improvement Project, Section 16-00264-00-PV, and Authorizing Execution of the Necessary Documents
End
Overview
Overview
Motor Fuel Tax (MFT) Funds can be used to pay the up to half the costs of the Village’s share of eligible items for the federally funded Lake Street Improvement project. The Village previously authorized $900,000 in MFT funds for the Lake Street Streetscape project. Construction is complete and based on the pre-final cost estimates, MFT funds can be used instead of local Capital Improvement Funds to pay the remaining balance owed on the project, which is estimated at $1,822,154. This resolution increases the amount of MFT funds that can be used from $900,000 up to $1,900,000 to fund the Village’s share of the Lake Street Streetscape.
End
Recommendation
Recommendation
Adopt the Resolution.
Background
Motor Fuel Tax funds can be used to fund up to half of the eligible local costs for the Lake Street streetscape project. This resolution authorizes up to an additional $1,000,000 in Motor Fuel Tax (MFT) funds for this project, for a total MFT amount of up to $1,900,000.
The Village and the contractor have agreed to final quantities and based on the final quantities for the project additional MFT funds can be used to pay for the final payment to IDOT for the job. The remaining amount for the final payment for the project is estimated at $1,822,154 based on these final quantities. Pending Village Board concurrence, MFT funds would be used for this final payment.
Overall the streetscape project was built under budget. The awarded and budgeted amount for the project was $10,557,783 and the final cost is estimated at $10,351,198. The Village received $3,000,000 in federal funds for this project.
Fiscal Impact
There are available funds in the MFT fund balance which can be used for these purposes. Pending Village Board concurrence staff will prepare a Budget Amendment to transfer $1,000,000 from MFT fund balance to the MFT account for construction account no. 2083-41300-101-435480. Using MFT funds for this final payment for the project will free up local CIP funds to fund other projects in the future which would not be eligible for using MFT funds for.
DEI Impact
N/A
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the October 18, 2021 regular meeting, the Village Board approved a Resolution Approving the Improvement Under the Illinois Highway Code and the Appropriation of up to $900,000 from the Motor Fuel Tax Fund to Fund a Portion of the Construction of the Lake Street Improvement Project, Section 16-00264-00-PV and Authorizing Execution of the Necessary Documents.
At the December 2, 2019 regular meeting the Village Board approved a Contract with Lindahl Brothers, Inc. for Project 20-11 Lake Street Resurfacing- Euclid Avenue to Austin Boulevard, in an Amount not to exceed $1,992,645.
At the November 18, 2019 regular meeting the Village Board approved a Contract with H & H Electric Co. for Project 20-12, Lake Street - Traffic Signal Mast Arm Assemblies and Poles, in an Amount not to exceed $172,000.
At the September 16, 2019 regular meeting the Village Board approved the purchase of sidewalk easements; approved a sidewalk vault agreement with 1144 Lake Street, and approved amendments to the agreements with Thomas Engineering Group and the Lakota Group for the Lake Street Streetscape Project.
At the September 9, 2019 regular meeting the Village Board rejected all bids for Project 19-16, Lake and Forest Sidewalk Planter and directed staff to include the sidewalk planter in the streetscape project’s scope.
At the September 9, 2019 regular meeting the Village Board was provided an update and had a discussion on the Lake Street Resurfacing, Utility, and Streetscaping Projects.
At the July 8, 2019 regular meeting the Village Board had a discussion and a presentation regarding the business district coordination and website development for the upcoming Lake Street Improvement projects.
At the May 20, 2019 regular meeting the Village Board approved a Contract with Electric Conduit Construction Co. for Project 19-13, Lake Street and Forest Avenue Traffic Signal Improvements in an amount not to exceed $426,660.
At the November 19, 2018 regular meeting the Village Board approved a Resolution Authorizing Temporary Construction Easements and Permanent Sidewalk Easements on Lake Street for the Lake Street Streetscape Project, Section 16-00264-00-PV.
At the November 5, 2018 regular meeting the Village Board approved a Resolution Authorizing Local Funding and a Local Public Agency Agreement for Federal Participation with the State Of Illinois for Construction of the Lake Street Streetscape Project, Section 16-00264-00-PV.
At the November 5, 2018 regular meeting the Village Board approved a Professional Services Agreement with TranSystems Corporation for Phase III Construction Engineering for the Lake Street Improvement Projects in an amount not to exceed $1,464,930.
At the November 5, 2018 regular meeting the Village Board approved a Resolution Approving a Contract with Trine Construction Corp. for Project 19-1, Lake Street Sewer and Water Main Improvements, in an amount not to exceed $1,862,000.
At the September 4, 2018 regular meeting the Village Board Approved a Highways Land Acquisition Contract for Negotiation services with Swanson and Brown, Ltd. for Right-of-Way Acquisition for the Lake Street Improvement Project in an amount not to exceed $103,900.
At the July 9, 2018 regular meeting the Village Board Approved a Third Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Coordination with Developments and Revisions to Projects’ Scope for an additional $179,440.
At the March 5, 2018 regular meeting the Village Board approved the Lake Street Improvement projects’ scope and limits and provided direction to staff to modify the limits and scope to reduce the overall budget for construction of the projects to $15 million.
At the March 5, 2018 regular meeting the Village Board Approved a Second Amendment to the Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects to include Design Modifications to existing Sidewalk Vaults for an additional $80,648.
At the March 5, 2018 regular meeting the Village Board Approved an Agreement with Tetra Tech, Inc., for an Environmental Preliminary Site Investigation for the Lake Street Improvement Projects in an amount not to exceed $36,511.
At the February 26, 2018 regular meeting the Village Board Approved the Lake Street Improvement Project’s Scope, Including the Projects’ Limits, Decorative Materials, and Specialty Features with a budgeted amount of $15 million.
At the October 16, 2017 regular meeting the Village Board approved a Professional Services Agreement with The Lakota Group, Inc., for Phase 2 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $131,370.
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project for an additional $24,780
At the January 17, 2017 regular meeting the Village Board Approved an Amendment to the Professional Services Agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects for an additional $117,560.
On October 4, 2016, the Village Board authorized an agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an amount not to exceed $99,000.
On August 1, 2016, the Village Board authorized an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On March 15, 2012 the Village Board authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Pending Village Board concurrence, staff will prepare a Budget Amendment to allocate the additional MFT funds for this project from the MFT fund balance.
Intergovernmental Cooperation Opportunities
N/A