Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2018-2019 in an Amount not to Exceed $135,000.00 and Authorizing its Execution
End
Overview
Overview
The Public Works Department is responsible for street sweeping Village streets throughout the community, including main streets and those in the business districts. To assist in this effort, a contractor is utilized. Waste Management has performed this work for the Village for the last two years and per the terms of the agreement this would be the second of two possible renewals.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
In the FY 2018 Street Services budget, there is $135,000.00 to perform street sweeping services in the General Contractuals account no., 1001-43740-761-530660. The current one year agreement expires August 31, 2018. It is anticipated that approximately $70,000.00 will have been spent on this work this fiscal year during the term of this agreement. This agreement overlaps two fiscal years. The FY 2018 budget provides sufficient funds for this work for the remainder of the fiscal year.
Proposed in the FY 2019 budget will be $135,000.00 for these services.
Per the terms of the initial agreement, the contractor may request an increase for their services in an amount no greater that the latest published Consumer Price Index (CPI), not to exceed 5%. As shown on the attachment, the latest CPI was 2.5%.
Background
The Village is responsible for maintaining approximately 250 lane miles which includes the sweeping of main arterials and residential streets as well as the twelve separate Business District areas.
Competitive bids were opened on July 13, 2016 in response to a call for bids for 2016-2017 Village Wide Street Sweeping Services. The low responsible bid was submitted by Waste Management, Inc.
Waste Management has been providing the Village Wide Street Sweeping for the Village for the last five years and has performed the work satisfactorily. They have a long history of municipal work.
Typical agreements with Village contractors include the possibility of renewing the agreement for two additional one year terms after the initial one year agreement. This would be the second of two possible additional one year terms.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved contract renewals for this type of work in the annually.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that this work will continue to be performed by contractors thus requiring Village Board approval.
Intergovernmental Cooperation Opportunities
To date, no local intergovernmental programs have been established to jointly bid out this work.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Maintenance and Service Programs.