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A Resolution Approving the Purchase of Four 2026 Ford F-250 Pickup Trucks from Sutton Ford of Matteson, Illinois, through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $230,121.00
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Introduction
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The Fiscal Year 2026 Fleet Replacement Fund includes the replacement of two (2) 2016 pickup trucks, one (1) 2014 Ford Expedition, and the addition of one (1) Fire rescue vehicle. The planned vehicles will be 2026 Ford F-250 Pickup Trucks, with builds appropriate to assigned duties. The Suburban Purchasing Cooperative (SPC) awarded the bid to Sutton Ford of Matteson, Illinois.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Village Board approved funding for this vehicle/equipment replacement as part of the Fiscal Year 2026 Capital Improvement Budget on December 9, 2025 (ORD-25-220).
Background
Two of the vehicles are considered emergency response vehicles, and the consequences of their downtime could compromise the safety of citizens and those who work in the village. Two of the vehicles are frontline Public Works vehicles assigned to infrastructure maintenance and plowing duties.
The new vehicles will have 4-wheel drive, a 6.8-liter V-8 gas engine, and two will be equipped with snowplows and associated equipment.
Two of the vehicles will be assigned to the Fire Department and outfitted with specialized builds/equipment for the duties they will perform.
They also come with a three-year, 36,000-mile bumper-to-bumper warranty, and Fleet purchases include an increase from the five-year, 60,000-mile to a five-year, 100,000-mile Powertrain warranty.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units that have reached the end of their service life under the fleet replacement program.
The fleet replacement program intends to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing units will be reassigned, scrapped, or sold at auction.
The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Timing Considerations
Adoption at this time will allow the Village to receive the current-year vehicles ordered within the manufacturer's order bank window.
Financial Impact
The purchase of four 2026 Ford F-250 Pickup trucks will cost $230,121.00
Funding is provided in the Fiscal Year 2026 Fleet Replacement Fund in accounts No. 3032-43900-858-570750 & 3032-43900-851.570750.
Funds for necessary equipment, such as light bars, graphics, sirens, etc., will also come from these accounts, but will be purchased separately from vendors who supply this equipment.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
These vehicles will provide essential services that ensure accessibility for marginalized communities most in need and for Oak Park overall.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This action will result in a new vehicle warranty.
• Newer safety features, updated ABS, and SRS are included with these vehicles.
• Newer vehicles will have reduced tailpipe emissions compared to current vehicles and better fuel economy.
Disadvantages:
• This action requires the expenditure of Funds.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• Board members would be presented with the additional information they requested.
Disadvantages:
• Delays could prevent the village from being able to purchase the vehicles from the manufacturer’s allotted order bank.
Anticipated Future Actions
The Public Works Department anticipates bringing resolutions authorizing vehicle/equipment purchases, as authorized per the approved Fleet Replacement Fund Budget, to the Village Board when vehicles or ordering windows become available.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Supporting Documents