Title
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A Resolution Approving the Purchase of One HPE Alletra 5010 Storage Array from CDW Government through the PEPPM 2026 Cooperative Purchasing Program under Catalog Agreement No. 549622-101 in an Amount Not to Exceed $85,116.00
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Introduction
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The item requests approval to purchase one HPE Alletra 5010 storage array from CDW Government (CDW-G) through the PEPPM 2026 Cooperative Purchasing Program in an amount not to exceed $85,116.00.
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Recommended Action
Adopt the resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
The Village has three Dell storage arrays that have reached end of life:
• Asset 8TG8SD2 - Dell SCv2020 Storage.
• Asset 911MXK2 - Dell SCv2020 Storage.
• Asset BDX9T2 - Dell SCv3020 Storage.
The Information Technology Department proposes replacing these arrays with one HPE Alletra 5010 Adaptive Flash Array. CDW-G quote No. PZRX442, dated September 29, 2026, includes the array, associated components, and support. It references PEPPM 2026 Catalog Agreement No. 549622-101 (GOV ONLY).
Timing Considerations
All three existing Dell storage arrays have reached end of life. Approval will allow the Village to proceed with replacing this equipment.
Financial Impact
The purchase cost is $85,116.00. Funding is provided in the FY2026 Equipment Replacement Fund, account No. 3029.41300.884.570720. Sufficient funds are available in this account.
Operations Impact
The purchase supports the IT Department’s core service delivery. IT staff will coordinate implementation and the transition from the three existing Dell arrays.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• Replaces three storage arrays that have reached end of life.
Disadvantages:
• This action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• The Board could receive additional information before taking action.
Disadvantages:
• This would delay replacement of the end-of-life storage arrays.
• Delaying action could result in a higher purchase cost or affect product availability before shipment.
Alternative 2:
The Board can vote down the resolution.
Advantages:
• The Information Technology Department would not make this expenditure at this time, saving funds.
Disadvantages:
• The three end-of-life storage arrays would not be replaced through this action.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Devin McDougal, IT Office Coordinator
Reviewed By: Alvin Nepomuceno, Information Technology Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. CDW Government Quote PZRX442
3. PEPPM 2026 Catalog Bid Award List - CDW Government, Contract No. 549622-101