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A Presentation and Discussion of Police Oversight Recommendations
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Title
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A Presentation and Discussion of Police Oversight Recommendations
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Introduction
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This item is a presentation from Pivot Consulting Group regarding recommendations to modernize the Village's citizen police oversight function.
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Recommended Action
This is an overview of recommendations to modernize the police oversight function in the Village of Oak Park. There will be an opportunity for the Board to provide feedback. No formal action is required at this time.
Prior Board Action
The Board has taken the following prior action(s):
* On November 19, 2024, the Board of Trustees approved a Professional Services Agreement with Pivot Consulting Group to conduct a review of the Village's Citizen Police Oversight Function.
Background
On November 19, 2024, the Board of Trustees approved a Professional Services Agreement with Pivot Consulting Group for the purpose of conducting a review of the Village's Citizen Police Oversight function. This agreement followed an RFP which was issued pursuant to the Village Board's Goal: Community Health & Safety, Priority 3(g) "Evaluate Citizens Police Oversight Committee (policies, procedures, protocols) and make recommendations for enhancements to the current model."
Pivot Consulting Group has engaged with the Village over the past 8 months through five phases of the project including: 1) Conducting a needs assessment, 2) Identifying Best Practices, 3) Consultation & Collaboration, 4) Recommendation Development, and 5) Reporting & Presentation. This process had significant stakeholder engagement that included discussions with elected officials, members of the Citizens Police Oversight Committee, Village staff, Oak Park Police Department staff, and community members. Pivot gathered significant qualitative and quantitative data through interviews, observation, document review, surveys and presentations.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
There is no budget impact associated with this item in presentation format. There are possible budget impacts should the Board be interested in adopting Pivot's recommendation to allocate specific staffing resources to the Citizens Police Oversight Committee.
Staffing Impact
There is no staffing impact associated with this item in presentation format. There are possible staffing impacts should the Board be interested in adopting Pivot's recommendation to allocate specific staffing resources to the Citizens Police Oversight Committee.
DEI Impact
One of the purposes of reviewing the policies, procedures, and protocols of the Village's police oversight program is to modernize and align oversight with the current needs of the community, ensuring fairness, accessibility, and representation of all community members. The Village remains committed to diversity of the CPOC's composition, equity in complaint handling and investigations, transparency and accountability in oversight operations, and policy and protocol modernization with the goal of building community trust and relationships, in particular with historically marginalized communities in Oak Park.
Community Input
Pivot Consulting Group engaged regularly with the Citizens Police Oversight Committee (CPOC) throughout Phases 1-3 by attending CPOC meetings, holding multiple interviews with CPOC members, and conducting surveys that included CPOC members. Pivot also held a Community Education and Engagement Session on Citizens Police Oversight on May 8, 2025. Approximately 10 community members attended the session to learn more about police oversight and provide feedback to the facilitators.
The CPOC also held a special meeting on September 3, 2025 to discuss the report findings.
Staff Recommendation
Staff are seeking feedback on Pivot Consulting Group's recommendation. Staff will bring forward updated ordinance language and revised procedural rules, pending the Board's discussion.
Alternatives
There are no specific alternatives proposed at this time. Staff look forward to hearing the Board's discussion, which will inform the development of alternatives through the policy-making process.
Anticipated Future Actions
Staff will bring forward updated ordinance language and revised procedural rules, pending the Board's discussion.
Prepared By: Kira Tchang, Assistant Village Manager/HR Director
Reviewed By: Ahmad Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Pivot Presentation
2. Phase 5 Report with Appendices
3. Oversight Functions Comparison Handout