Title
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A Resolution Approving a Grant Funding Agreement with the Illinois Environmental Protection Agency (ILEPA) to provide Grant Funding from the Driving a Cleaner Illinois - Volkswagen (DACIL-VW) Program in an Amount Not to Exceed $103,375
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Introduction
overview
Staff requests that the Village Board approve the execution of the Grant Funding Agreement with ILEPA.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
The Village was awarded $310,125 in funding from ILEPA’s DACIL-VW program for one (1) new Class 8 all-electric truck and charging equipment.
Timing Considerations
It is advantageous to get the agreement signed as quickly as possible to begin purchasing the equipment.
Budget Impact
A budget match of $103,375 is required as a 25% match for this program. This match covers both the purchase of a new electric semi-truck for the Village and the installation of a Level 2 charger in the Public Works facility.
The funds for the charger installation match are budgeted in the Village’s Building Improvement Fund, GL 3012.43790.200.540673.
Concurrently, ComEd will be reimbursing the Village for up to $80,000 as part of its reimbursement program for electric vehicles in non-attainment areas. The funding from ComEd is a reimbursement similar to a rebate and requires Village funds to be spent first. Funding for the match for the electric vehicle will be drawn from the Public Works Vehicle Replacement Fund, GL 3032.43900.858.570750. An overview of the funding is listed below:
Estimated Total Project Cost: $413,500
Estimated Total Cost of Vehicle: $400,000
Estimated Total Cost of Charging Equipment: $13,500
Grantor Share of Vehicle Cost (1 Truck): $300,000 (75% of Vehicle Costs)
Grantee Share of Vehicle Cost (1 Truck): $100,000 (25% of Vehicle Costs)
Grantor Share of Charging Equipment Cost: $10,125 (75% of Charging Equipment Costs)
Grantee Share of Charging Equipment Cost: $3,375 (25% of Charging Equipment Costs)
TOTAL GRANT AWARD: $310,125
TOTAL GRANTEE SHARE: $103,375
COMED REBATE: $80,000
TOTAL GRANTEE SHARE AFTER REBATE: $23,375
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Approve the Resolution.
Advantages:
• This action will allow the Village to purchase new work equipment with significantly fewer emissions, at a highly reduced cost.
Disadvantages:
• This action requires the use of funds to serve as a match for the grant.
Alternatives
Alternative 1:
The Board can reject the Resolution.
Advantages:
• This action will save funding that would be required for the match for the DACIL program.
Disadvantages:
• The Village will not be able to purchase cleaner vehicles at a significantly reduced price.
• This action is in misalignment with the Village Board goals and CROP plan.
Alternative 2:
The Board can request additional information.
Advantages:
• The Board will be provided with additional information requested.
Disadvantages:
• This action may result in a delay in receiving funding.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Jack Malec, Assistant to the Village Manager
Reviewed By: Ahmad Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Grant Agreement
3. Quote
4. Photo