Title:
title
A Resolution Approving an Amendment to the Contract with R.W. Dunteman Company for Project 22-8, Forest and Ontario Traffic Calming Improvements, to Change the Not to Exceed Amount from $1,074,500 to $1,160,455 and Authorizing its Execution
..end
Introduction
overview
The contractor completed work on this project in 2024 and various items primarily associated with electrical and pavement work over the course of construction caused the final dollar amount of the completed work to exceed the awarded amount by $85,955.
end
body
Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action:
• At the March 6, 2023, Village Board meeting, the Village Board approved a Contract with R.W. Dunteman Company for Project 22-8, Forest and Ontario Traffic Calming Improvements, in an amount not to exceed $1,074,500 (RES 23-93).
Background
Construction of the Forest and Ontario Traffic Calming Improvement project was completed in 2024. The project included resurfacing of Forest and Ontario, replacing the tall street light lighting with low-level pedestrian lights, crosswalk improvements, landscaped medians, and brick and limestone monuments all to help slow traffic, improve pedestrian safety, and create a more residential feel to the area. During the construction of the project, there were various pay items that had increases in quantities as compared to the originally designed quantities primarily for items associated with pavements and electrical work and additional scope for a new electrical service for the lighting circuit. These additional quantities and scope resulted in the final contract value being over the awarded amount by $85,955 and increased the contract amount from $1,074,500 to $1,160,455.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
There are available funds to cover the $85,955 cost of the Amendment in the FY25 Budget in the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution
Advantages:
• Construction of the project is completed and this amendment reflects costs already incurred and moneys due to the contractor.
Disadvantages:
• There are no disadvantages associated with this recommendation.
Alternatives
Alternative 1:
The Board can delay to gain additional information.
Advantages:
• The Board can be presented with the requested information.
Disadvantages:
• Delaying payment to the contractor and closing out the project.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Amendment to the Contract
3. Executed Contract for Project 22-8 Forest and Ontario Traffic Calming