Submitted By
Rob Sproule, Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2024 Ford F550 Super Duty Service Truck from Lindco Equipment Sales, a division of Viking-Cives, through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $96,497.00 and Waiving the Village’s Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2024 Water and Sewer Vehicle Replacement Fund includes the replacement of one (1) 2013 Ford Super Duty Service truck to be replaced with one (1) 2024 Ford F550 Super Duty Service truck. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The truck is used for maintenance and repair of water distribution and sewer collection repair. Vehicle is equipped with tool storage, a generator, and air compressor. Replacement vehicle has a 2024 Ford F550 chassis equipped with a 7.3L V8 gas engine, 4-wheel drive, 3 year/36,000-mile bumper to bumper warranty, and a 5 year/100,000-mile Commercial Powertrain warranty.
Each year, the Village allocates funds for the annual replacement of vehicles/equipment. The Public Works Department manages the budget for vehicles/equipment that will replace those units having reached the end of their service life under the fleet replacement program.
The vehicle replacement program intends to replace vehicles/equipment using the established criteria for replacement of vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history and costs, drivers’ evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing vehicle will be sent to auction, repurposed, or scrapped.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Fiscal Impact
The purchase of one (1) 2024 Ford F550 Super Duty Service Truck will cost $96,497.00.
Funding is provided in the Fiscal Year 2024 Water and Sewer Fund, accounts No. 5040-43730-777-570750 in the amount of $150,000.
Funds for necessary equipment such as additional lighting, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
DEI Impact
These vehicles will provide essential services that ensure accessibility for marginalized communities most in need and for Oak Park overall.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Water and Sewer Vehicle Replacement Fund Budget.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
These vehicles is to be purchased through the Sourcewell Joint Purchasing Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Sourcewell Joint Purchasing Program, operating out of Minnesota, provides member-centered solutions that enable government, education, and nonprofit agencies to work more efficiently, and leverages its resources to strategically reinvest in the communities they serve as an invaluable service cooperative partner. Sourcewell membership is available to all education and government entities, as well as nonpublic schools and nonprofit organizations. The Village is a member.