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A Resolution to Approve the Community Relations Commission Work Plan for 2025
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Introduction
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This is an annual agenda item in which the Village Board approves work plans for each citizen commission outlining their authorized work for the upcoming year. Each commission submits a draft work plan with recommended projects that are in line with the enabling ordinance for that commission or the Village Board can assign specific projects. Citizen commissions are created to be an advisory body to the Village Board.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Village Board approved all other commission work plans for 2025 on February 18, 2025 and March 18, 2025.
Background
Each year, the Village Board reviews and approves a work plan for each citizen commission. The commission creates a draft work plan for Village Board review based on the commission’s enabling ordinance. Some work plans also contain a budget request. The Village Board can modify a commission’s work plan mid-year if the Village Board would like a citizen commission to review an unexpected project or issue.
Following an intentional review process, the Village Board of Trustees adopted revisions to the Community Relations Commission’s enabling ordinance on June 10, 2025. The proposed 2025 work plan aligns with the amended and approved ordinance.
Timing Considerations
Historically, the commission work plans are approved in the 1st quarter of the year, so the commissions can begin any new work assigned with adequate time to complete in 2025.
Budget Impact
The total budget request for the Community Relations Commission is $10,500. For Fiscal Year 2025 the $20,000 for citizen commissions is budgeted in Account No. 1001.41020.101.530662.
Staffing Impact
Each commission has a staff liaison to ensure meetings are conducted within the Open Meetings Act, the policies contained in the Chairperson’s Manual, and within the direction of the Village Board and the commission’s enabling language in the Village Code. Staff liaisons are selected based on their position with the Village and can be subject matter experts for the commission as well. Generally, commission volunteers are expected to conduct the work in their work plan independently of staff.
DEI Impact
Each commission can have unique DEI impacts. The details of each commission’s work plan are attached.
Community Input
Each commission can have a unique and varied community impact or requirements for community input, such as the Zoning Board of Appeals and Plan Commission. The details of each commission are attached.
Staff Recommendation
Approve the Resolution.
Alternatives
Alternative 1:
The Village Board can modify any work plan or delay action on all or some work plans and seek additional information.
Advantages:
There are no advantages to this alternative.
Disadvantages:
There are no disadvantages to this alternative.
Anticipated Future Actions
There are no anticipated future actions at this time.
Prepared By: Kira Tchang, Assistant Village Manager/HR Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Summary of Commission Work Plan Changes from the Prior Year
3. Summary of Budget Requests
4. Community Relations Commission Proposed 2025 Work Plan