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A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design Engineering Services for the 2027 Alley Improvement Project in an Amount Not to Exceed $256,427 and Authorizing its Execution
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Introduction
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The Engineering Division requested a proposal from Edwin Hancock Engineering Co. to provide design engineering for the 2027 Alley Improvement Project. Edwin Hancock previously completed designs of alley projects in the Village and is most qualified to perform these services. Design work for the 2027 alley project would start in the fall of 2026 so that construction could start in the spring of 2027.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board renewed the Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services in 2026 on December 9, 2025 (RES 25-355).
• The Village Board approved the Renewal of the Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services in 2025 and authorized its Execution on December 3, 2024 (RES 24-387)
• The Village Board approved a Three-Year Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services with an Option to Renew the Agreement for up to Two Additional One-Year Periods on September 21, 2021 (RES 21-220).
Background
The Engineering Division requested a proposal from Edwin Hancock Engineering to provide professional engineering services for the design of the 2027 alley improvement project. Edwin Hancock has previously completed design engineering for similar alley projects in the Village. Edwin Hancock is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for doing projects via a task order procurement process.
The proposed 2027 alley improvement project includes replacing 13 alley segments throughout the Village with an estimated construction budget amount of $2.1M in local Capital Improvement Funds and $450,000 in CDBG Funds. The proposed design work includes designing approximately 9 alley segments for construction in 2027, since 4 alley segments were previously designed by Edwin Hancock in 2025-2026.
Timing Considerations
Adoption of the Resolution at this time will allow the consultant to prepare plans and obtain permits promptly in order to bid a project in late winter for a spring start of construction.
Financial Impact
There are available funds in the FY26 Budget for this work in the Capital Improvement Fund Public Works - Engineering, Alley Improvements account no. 3095.43780.101.570964.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution
Advantages:
• This contract will allow for the procurement of needed services.
Disadvantages:
• There are no disadvantages to the recommendation.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The timing of the eventual Board action will impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action can result in cost savings.
Disadvantages:
• There is no staff or other consultants currently identified for overseeing the design of the 2027 alley improvement project.
Anticipated Future Actions
There will be a separate future contract presented to the Village Board for the construction of the 2027 alley improvements in early 2027.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Task Order
3. Attachment A - Scope of Services
4. Executed Master Agreement