Submitted By
Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Construction Engineering Services for Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $75,049 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested a proposal from V3 Companies to provide construction engineering services for the 24-8 Lot 10 Streetscape Project. V3 designed the project, has provided construction engineering services for the Village in the past, and has available qualified staff to oversee this construction project. The construction project includes replacing the parking lot with permeable pavers, sidewalk replacement, lighting replacements, electrical upgrades, and landscaping. The project is partially funded using Metropolitan Water Reclamation District (MWRD) grant funds.
End
Recommendation
Recommendation
Adopt the Resolution.
Background
The Engineering Division requested a proposal from V3 Companies to provide construction engineering services for the 24-8 Lot 10 Streetscape Project. V3 Companies is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for projects via a task order procurement process. V3 did the design of this project and is most familiar with the requirements of the project. V3 has previously managed various projects for the Village and has done an excellent job. The not-to-exceed cost for the construction engineering work for this project is $75,049.
The construction project will completely replace the pavement of Lot 10 which is located north of North Boulevard between Marion Street and Forest Avenue. The new pavement will be a permeable pavement system allowing water to infiltrate into the surrounding soils. The pavement will use red concrete brick pavers to have a similar aesthetic look as Marion Street. The Village received a grant from the Metropolitan Water Reclamation District (MWRD) to construct a permeable parking lot here.
The new parking lot will also change to a one-way westbound traffic flow. The Village worked with V3 on a traffic study to look at the benefits and impacts of converting the lot to a one-way direction. Making the lot one-way westbound improves the safety and efficiency of the North and Forest intersection area and within the lot itself. It allows for the lot to have angled parking stalls, which are easier to navigate as a driver and safer to pull into and out of when there is only one direction of travel. The one-way condition also allows for the lot to be smaller in width, allowing for the creation of a larger sidewalk space on the north side of the parking lot for business use along their frontage and an improvement in the pedestrian accessibility of the area. From a traffic perspective, there does not appear to be any significant negative effects of converting the lot to a one-way condition as traffic is currently predominately westbound through the lot and North Boulevard is already one-way eastbound immediately south of the parking lot.
The sidewalk on the north side of the parking lot will be replaced and widened with this project which will allow for increased outdoor dining and other opportunities and make for a more accessible space. The project also includes replacing the existing concrete light poles in the island on the south side of the parking lot with black decorative poles matching the rest of the light poles in the business district and replacing older decorative poles along the sidewalk.
The construction project also includes a bid alternate to provide new electric service and cabinets for electrical connections for special events. Currently, large generators are typically rented for annual events that use Lot 10. This new service will allow for events and vendors to plug into a handful of outlets instead of having to rent generators. The new electric service will be metered and billed to DTOP. Generator rentals typically cost DTOP about $6,500 or more for events like Oaktoberfest. The bid alternate cost for this work is $48,600.
The project also includes four electrical vehicle charging stations, resurfacing North Boulevard from Marion to Forest Ave., repairs to decorative crosswalks at North Boulevard and Marion, and landscaping improvements in the island between Lot 10 and North Boulevard.
The design of the project has been coordinated with DTOP to ensure the project meets their needs and the needs of the adjacent businesses. Construction of the project will be staged to minimize parking impacts but is scheduled to be completed in late summer before the large-scale special events. Some elements such as light poles may extend beyond this timeframe due to longer potential lead times.
Fiscal Impact
The Fiscal Year 2024 Budget includes $100,000 in the Capital Improvement Fund, Public Works - Engineering, Project Engineering account no. 3095.43780.101.570706 for construction management of this project.
DEI Impact
Disparities and Impacted Populations:
• The project's focus on creating a more accessible space by widening sidewalks and providing outdoor dining opportunities can benefit individuals with disabilities, elderly residents, and families with young children who may require additional space and accessibility features.
• By replacing older decorative poles and improving lighting infrastructure, the project enhances safety and visibility, particularly for vulnerable populations such as pedestrians and cyclists, thus addressing disparities in public infrastructure.
Environmental Impact:
• The use of permeable pavement and landscaping improvements contributes to environmental sustainability by promoting water infiltration and reducing stormwater runoff, which can mitigate flooding and improve water quality in the area.
• Incorporating electric vehicle charging stations aligns with environmental equity goals by encouraging the use of clean transportation options and reducing carbon emissions, thereby benefiting the entire community.
DEI Endorsement throughout the Village:
• Engaging with the Downtown Oak Park (DTOP) organization and adjacent businesses ensures that the project considers the needs and priorities of local merchants and residents, fostering a sense of inclusivity and community ownership.
• The project's design, which includes angled parking stalls and wider sidewalks, reflects a proactive approach to improving accessibility and enhancing the overall user experience for residents and visitors of all backgrounds.
• The provision of electrical connections for special events and the replacement of older infrastructure with modern, energy-efficient amenities contribute to creating a more vibrant and equitable public space that accommodates diverse community activities and gatherings.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On September 20, 2021, the Village Board approved a Three-Year Master Agreement with V3 Companies, Ltd. for Professional Engineering Services with an Option to Renew the Agreement for up to Two Additional One Year Periods.
On September 5, 2024, the Village Board approved an Intergovernmental Agreement by and between the Village of Oak Park and the Metropolitan Water Reclamation District of Greater Chicago for the Design, Construction, Operation, and Maintenance of the Green Alleys and Parking Lot 10 Project in Oak Park, Illinois.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
There is a separate agenda item at tonight’s Village Board meeting for the approval of a construction contract with Alliance Contractors for this project.
Intergovernmental Cooperation Opportunities
The permeable parking lot included with this project involves the Village working in partnership with MWRD to construct green infrastructure that reduces the amount of stormwater conveyed in the sewers and treated at the sewer treatment plants. This improves the environment by reducing emissions associated with electricity and improves water quality by reducing combined sewer overflows.