Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Johnson Lasky Kindelin Architects, Inc. for Historic Preservation Architectural Services in an Amount not to Exceed $45,000.00 and Authorizing Its Execution
End
Overview
Overview
Staff recommends approval of a professional services agreement with Johnson Laskey Kindelin Architects, Inc. (JLK) to evaluate the feasibility of renovating the current Village Hall facility to meet the needs of modern Village governance while preserving the historic integrity of the existing building and the spirit of open government. JLK was selected by staff as the most appropriate firm for this process based upon their qualifications and experience in the field of historic preservation. JLK was selected from a group of twelve firms that provided submittals from an open and competitive “Request for Qualifications” (RFQ) process.End
Recommendation
Recommendation
Adopt the Resolution.
Background
At the July 31, 2023 Village Board Meeting, staff recommended the engagement of an architectural firm with expertise in historic preservation, through an RFQ process, to evaluate the viability and cost of renovating the Village Hall facility to meet the goals of the Village and the needs outlined in a report to be prepared by FGM Architects, while maintaining the historic integrity of the existing building. The Village Board supported this direction as part of a larger evaluation of the feasibility of renovating the current Village Hall facility.
Following the meeting, staff prepared and publicly advertised an RFQ for “Project 23-130
Historic Preservation Architectural Services for Oak Park Village Hall Facility Renovation Evaluation” on August 23, 2023. Staff received fourteen submittals. Two were disqualified for being submitted after the due date. The twelve firms that provided qualifications were: Altusworks Inc., Bauer Latoza Studio, Brush Architects LLC, Farr Associates, Studio AH LLC (HPZS), Johnson Laskey Kindelin Architects, Krueck Sexton Partners, McGuire Igleski & Associates Inc., Senga Architects, Studio GWA, Studio Integra and Vinci Hamp Architects.
An internal staff team composed of the Village Planner, Urban Planner: Historic Preservation, Public Works Director, and Deputy Village Manager reviewed and scored the submittals based on the criteria outlined in the RFQ posting. The highest scoring firms were invited for an interview. Based on their project approach, selected personnel, credentialing, past experience and general enthusiasm for the project, staff recommend a professional services agreement with Johnson Lasky Kindelin Architects, Inc. for Historic Preservation Architectural Services in an amount not to exceed $45,000.00.
Fiscal Impact
There are sufficient unencumbered funds in the Fiscal Year 2023 Building Improvement Fund Budget within account # 3012-43790-101-540673 allocated for the “Police Department - Construction of a Replacement Station: Design” capital improvement project to cover this proposed cost.
DEI Impact
N/A
Alternatives
The Village Board can delay action to gain additional information.
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Staff will work with the consultants along with a Facility Renovation Committee to prepare a report and presentation on the feasibility of renovating the current Village Hall facility to address life safety, accessibility, and sustainability issues, meet current codes and address the needs of modern governance while preserving the historic integrity of the building and its spirit of open government.
Intergovernmental Cooperation Opportunities
N/A