Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for 2022 Village-Wide Container Seasonal Display and Maintenances Services in an Amount not to exceed $91,000.00 and Authorizing its Execution
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Overview
Overview
This agenda item is for the Container Seasonal Display and Maintenance Services for 2022. It is proposed to renew the existing agreement with CityEscape Garden & Design LLC, of Chicago, IL. This is the first of two annual renewals included in the original agreement. The Village maintains the installs and maintains plant material in approximately 560 containers across multiple business districts.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2022 budget General Fund, General Contractuals account no. 1001-43800-742-530660 provides funds for landscaping services across the Village. This item is for the Container Seasonal Display and Maintenance services of which $91,000.00 will be utilized.
This contract does not include seasonal display and maintenance services in “Downtown Oak Park” (DTOP) which will be handled under an agreement with DTOP for that maintenance with $25,000.00 in funds also coming from the above budget line item.
Background
The Village maintains the landscaping in multiple business districts across the Village. Village staff, business owners, and residents place high importance on the quality and cleanliness of their business districts. Part of providing a high-quality unified streetscape design across the Village is the installation and maintenance of plant material in approximately 560 above ground movable container landscape planters.
City Escape Garden & Design LLC was the low-responsive bidder for this contract when the work was bid out in November 2020. They have completed this type of work for the Village in the past including in 2021. They are a quality contractor who provides excellent service. Village staff is requesting to exercise the first of the two possible renewals outlined in the original contract. The scope of work has been increased in 2022 to include a fall container rotation. This renewal is the first of two included with the original agreement with CityEscape Garden & Design LLC.
The Container Seasonal Display program work begins in May with a cleanup and installation of perennial and annual planting materials in 560 containers across the multiple business districts. The containers are visited every couple of days as necessary to water the plants and maintain the containers. There is a second installation that occurs in the fall with material more appropriate to the season. Those plants are watered and maintained through November.
The following is the proposed contract amount for this project:
- Base Installation and Maintenance: $57,240.00
- Estimated 800 Hours of watering at $40.95 per hour: $32,760.00
- Plant additions, replacements, extra watering, or other required work: $1,000.00
The total not to exceed amount for this contract is proposed to be $91,000.00.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved Independent Contractor Agreements for this type of work annually.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that this work will continue to be performed by contractors thus requiring Village Board approval.
Intergovernmental Cooperation Opportunities
N/A.