Submitted By
Emily A. Egan, Development Services Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to an Independent Contractor to Change the Not to Exceed Amount from $91,700.00 to $101,700 for Fiscal Year 2024 and Approving an Independent Contractor Agreement for Fiscal Year 2025 in an Amount Not to Exceed $110,000.00 both with Revcon Technology Group, Inc. for the Service and Maintenance of Parking Access and Revenue Control Systems at the Village’s Holley Court and Avenue Parking Garages and Authorizing their Execution
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Overview
Overview
An increase to the 2024 agreement is necessary to pay outstanding invoices for repairs that are not covered by the service and maintenance agreement. This Resolution also authorizes the execution of an agreement for the term of 01/01/25 through 12/31/24. This is a sole source agreement since Revcon is the only Illinois dealer and servicer of the TIBA system. Timely service and maintenance of the equipment are necessary to ensure a convenient and reliable parking experience for residents and visitors to Oak Park.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village contracts with Revcon Technology Group, Inc. to furnish and install TIBA parking access and revenue control systems in its parking garages. As the preferred vendor that was selected through the Village’s request for proposal process to provide gating, pay stations, revenue control, intercoms, and license plate recognition (LPR) technology. Revcon has also been the provider of service and maintenance as the sole regional supplier of the TIBA branded equipment. Revcon Technology Group, Inc. has been a responsible vendor in providing these services since being selected through the Village’s request for proposal process for multiple project phases over recent years.
Coverage provided under the service and maintenance agreement does not include any damage caused by moisture or other acts of nature or vandalism. Also, select components of the revenue and access control systems are not covered, such as signage. The Village pursues reimbursement for property damage when possible but this process often takes several months. While the Village awaits reimbursement from insurance claims, it is necessary to pay the outstanding invoices from the vendor.
To ensure the continued normal operation of the TIBA equipment, it is recommended that the vendor Revcon Technology Group, Inc. continues to be the provider of reliable service and maintenance of this equipment for the Village’s Holley Court and The Avenue parking garages for Fiscal Year 2025.
Fiscal Impact
A Q4 budget amendment was submitted to the Finance Department and is pending Village Board approval, which would authorize the additional budget authority to provide for the $10,000.00 increase to the 2024 agreement through the following accounts:
5060.43770.788.540674 (Holley Court Property Repair) = $5,000.00
5060.43770.784.540674 (The Avenue Property Repair) = $5,000.00
The Proposed FY 2025 Budget includes the following for contracted services for the service and maintenance of the parking access and revenue control systems at Holley Court and The Avenue parking garages:
5060.43770.788.530660 (Holley Court External Support) = $53,400.00
5060.43770.784.530660 (The Avenue External Support) = $41,400.00
5060.43770.788.540674 (Holley Court Property Repair) = $7,600.00
5060.43770.784.540674 (The Avenue Property Repair) = $7,600.00
It should be noted that the Lake and Forest parking structure’s access and revenue control system is also serviced and maintained by Revcon Technology Group, Inc. That service agreement is separately administered and invoiced by the Village’s third-party facility operator, SP Plus.
DEI Impact
N/A
Alternatives
Request additional information.
Previous Board Action
On December 4, 2023, the Village Board approved an Independent Contractor Agreement with Revcon Technology Group, Inc. For the service and maintenance of parking access and revenue control systems at the Village’s Holly Court and Avenue parking garages for FY 24 in an amount not to exceed $91,700.00.
On December 5, 2022, the Village Board approved an Independent Contractor Agreement with Revcon Technology Group, Inc. for the service and maintenance of parking access and revenue control systems at the Village’s Holley Court and Avenue parking garages for FY 23 in an amount not to exceed $91,700.00.
On December 5, 2022, the Village Board approved an amendment to the Independent Contractor Agreement with Revcon Technology Group, Inc. for the service and maintenance of parking access and revenue control systems at the Village’s Holley Court and Avenue parking garages for FY 22 to change the not to exceed amount from $86,300.00 to $96,800.00.
On December 6, 2021, the Village Board approved the renewal of an Independent Contractor Agreement with Revcon Technology Group, Inc. for the service and maintenance of parking access and revenue control systems at the Village’s Holley Court and Avenue parking garages for FY 22 in an amount not to exceed $86,300, authorizing its execution and waiving the Village’s bid process.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A