Title
title
A Resolution Approving a Professional Services Agreement with Brown & Brown Insurance Services, Inc. for Employee Benefits and Insurance Services for a Three-Year Period in an Amount Not to Exceed $37,800 in the First Year, $41,600 in the Second Year, and $43,600 in the Third Year and Authorizing its Execution
..end
Introduction
overview
Brown & Brown Insurance Services, Inc. has been selected to provide insurance brokerage services for a three-year term, commencing January 1, 2026, with the option to renew for two (2) additional one-year terms through December 31, 2030. In 2022, Brown & Brown acquired Vista National Insurance Group, whom the Village had contracted with for health insurance brokerage services since 2015.
end
body
Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
• On September 20, 2021, the Board approved a 3-year professional services agreement from January 1, 2022, through December 31, 2025, with Vista National to provide Employee Benefit and Insurance Brokerage Services.
• On February 1, 2021, the Board approved the 1-year renewal of a professional services agreement with Vista National to provide Employee Benefit and Insurance Brokerage Services through December 31, 2021.
• On September 3, 2019, the Board approved a 1-year renewal of a professional services agreement with Vista National to provide Employee Benefit and Insurance Brokerage Services through December 31, 2020.
• On July 6, 2015, the Board approved a 2-year professional services agreement with Vista National Insurance Group for a two-year term and the option to renew through December 31, 2018.
Background
The Village has historically provided health insurance to employees via a self-funded or self-insured health insurance fund and used a third-party benefits broker to manage the complexity of providing employee health benefits, ensure subject matter expertise and market knowledge, provide strategic advice, assist with negotiation and cost management, provide data analysis and reporting, and assist with administrative support in benefits management. The Village has used Vista National, which has since been acquired by Brown & Brown Insurance Services, since 2015. In preparation for the December 31, 2025, expiration of the existing professional services agreement with Brown & Brown, the Village issued a Request for Proposals (RFP) for Employee Benefit & Insurance Services on July 30, 2025. The Village received two proposals. The RFP review committee selected Brown & Brown as the low bidder.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
This contract is funded through the Health Insurance Fund’s external support account no. 6028.41080.101.530667.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution
Advantages:
• Continued health insurance brokerage services at a cost-effective rate
Disadvantages:
• There are no disadvantages to this action.
Alternatives
Alternative 1:
The Board could request additional information or request the Village conduct a new Request for Proposals.
Advantages:
• May present additional employee insurance services brokerage options for the Village to consider.
Disadvantages:
• This action may delay services and support of the health insurance program after January 1, 2026.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Kira Tchang, Assistant Village Manager/HR Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Agreement