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A Resolution Approving a Professional Services Agreement with RJN Group, Inc. for Sewer Inspection Database Support and Development of a Five-Year Sewer Capital Improvement Plan in an Amount not to exceed $141,680, Authorizing its Execution and Waiving the Bidding Process for the Agreement.
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Introduction
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The Engineering Division requested a proposal from RJN Group to provide professional services to input data from sewer inspections from the past decade into their sewer asset management system and work with staff to develop a 5-year Capital Improvement Plan based on sewer inspection data. The Engineering Division did not issue a Request for Proposals (RFP) for this work as the Village is currently working with RJN Group to use their proprietary sewer asset management software system, Clarity, to manage the Village's sewer system.
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Recommended Action
Adopt the Resolution.
Prior Board Action
* At the November 19, 2024, Village Board meeting, the Village Board approved a Professional Services Agreement with RJN Group, Inc. for Sewer Manhole Inspections and Condition Assessments in an Amount not to exceed $99,100 (RES 24-336).
Background
The Village has approximately 110 miles of sewer mains. The Village annually cleans and inspects a portion of the sewer system to clear debris and blockages from sewers to maintain flow and determine sewer condition. Sewer conditions are scored using an industry-standard system. These conditions and scores are used to help determine future capital improvement projects for sewer replacements, repairs, or rehabilitations.
Currently, the sewer inspection data, videos, and reports are stored on portable hard drives and they are not in a convenient system where videos or reports can be viewed by users without having the hard drive. Also, the sewer condition scores cannot be displayed graphically on a map in order to help determine future CIP projects or develop a 5-year capital...
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