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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-271    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2023 Final action: 9/5/2023
Title: A Resolution Approving an Amendment to the Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design and Construction Engineering Services for Alley Improvements in 2023 to Change the Not to Exceed Amount from $281,312 to $304,480 and Authorizing its Execution
Attachments: 1. Resolution - AmendmentTaskOrder2024AlleyDesign.pdf, 2. Amendment TaskOrder 2024AlleyDesign - Hancock.pdf, 3. Attachment B - Scope for 2024 Green Alley Design.pdf, 4. TaskOrder Alley Design.pdf, 5. MasterAgreement forTaskOrders - Hancock.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving an Amendment to the Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design and Construction Engineering Services for Alley Improvements in 2023 to Change the Not to Exceed Amount from $281,312 to $304,480 and Authorizing its Execution

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Overview
Overview
The Village of Oak Park received a grant award of $500,000 from the Metropolitan Water Reclamation District (MWRD) for their Green Infrastructure Partnership Program for the construction of four (4) permeable alleys and Parking Lot 10 for construction in 2024. Edwin Hancock is currently designing the 2024 alleys. An amendment to the Task Order is needed in order for Hancock to design these additional permeable alleys.
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Recommendation
Recommendation
Adopt the Resolution.

Background
The Village recently received notice of the award of a Metropolitan Water Reclamation District of Greater Chicago (MWRD) Green Infrastructure Program cost-sharing grant for the construction of four (4) green alleys in 2024. The MWRD grant program will fund approximately 40% of the construction cost of these alleys. Construction of the alleys is estimated to cost approximately $700,000, using approximately $280,000 in MWRD funds. Per the terms of the Intergovernmental Agreement with MWRD, the design of the alleys must be complete by the end of 2023, with construction occurring in 2024.

Edwin Hancock Engineering Co. (Hancock) was already in the process of designing the 2024 Alley Improvement Project. Staff requested a proposal from Hancock to perform the engineering design and environmental reviews of these four (4) green alleys. The cost for this additional design work is $23,168. This Amendment to the Task Order with Hancock increases the amount of the Task Order from $281,312 to $304,480. There are available funds from savings in the 2...

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