Submitted By
Steve Drazner, CFO, Julia Scott-Valdez, Assistant Village Manager Human Resource Director and Tammie Grossman, Director of Development Customer Services.
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving Two Proposals from Bellefeuil, Szur & Associates ("BS&A") for Software Customization Services in a Combined Amount Not To Exceed $31,500 Authorizing their Execution
End
Overview
Overview
This agenda item is a proposal for two different projects. First, in order to gain efficiencies in managing the employee and retiree information between the Village's computer systems named Kronos (payroll and human resources systems) and BS&A (financial systems), and second, in order to create a connection of citation, permit, and vehicle license payment data between the new Passport Parking application and the BS&A system, the Human Resources and Finance Departments are requesting certain customizations in the BS&A system for both Payroll and Cash Receipts modules. These customizations will allow both data in Kronos and Passport to interface with corresponding BS&A modules. This is necessary not only to greatly improve efficiency but also to maintain strong internal controls.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
For the Human Resources Department, building an interface between Kronos and BS&A has been proposed by BS&A at an additional, not to exceed cost of $23,000. For the Finance Department and Parking Division, the cash receipt interface for citation data between Passport and BS&A would be at a not to exceed cost of $3,500 along with an estimated cost of $5,000 for interfacing parking permit and vehicle sticker receipt data between BS&A and PassPort.
Please note that the exact cost to interface the permit and vehicle sticker receipt data between BS&A and PassPort has not yet been determined and the $5,000 is only intended as a placeholder. Should the actual cost be greater than $5,000, the proposal w...
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