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A Resolution Approving a Three-Year Professional Services Agreement with an Option to Renew the Agreement for up to Two Additional One Year Periods with Baxter & Woodman, Inc. for Professional Engineering Services for Permit Plan Review and Inspection Services in an Amount not to Exceed $240,000 in 2026 and Authorizing its Execution
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Introduction
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The Engineering Division is responsible for reviewing and inspecting permit work in the public right-of-way and utilizes consultant services for the majority of these permit services. Staff issued a request for proposal for these services and received two responses. Staff recommends awarding an agreement in a not to exceed amount of $240,000 for 2026 to Baxter & Woodman for these services based on their proposed staff, qualifications, and experience providing these services for other communities. The agreement is for a three-year term and allows for two additional one-year renewal periods.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
In order to meet customer service turnaround times for permit plan review and permit inspections, the Engineering Division has been utilizing consultant support for the majority of these plan reviews. The existing agreement is expiring at the end of 2025, and the Engineering Division issued a request for proposal (RFP) for these services. The Village received two responses and interviewed both firms. Staff recommends awarding an agreement with Baxter & Woodman for these services based on their proposed staff, qualifications, and experience providing these services for other communities.
This is a three-year agreement with the option of renewing annually for an additional two years. The Village pays for these services at the hourly rates in the proposal for the various staff. The permit review and inspection work are part-time work both in-person and...
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