Submitted By
Alvin Nepomuceno, Information Technology Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Aon Global Risk Consulting for an Amount Not to Exceed $58,713 and Authorizing its Execution
End
Overview
Overview
The InformationTechnology Department is seeking professional services to assist staff in identifying, procuring and implementing video and control access security systems. This project will be to replace systems that are unsupported, breaking down or unserviceable.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
It is recommended to award a contract with AON Global Risk Consulting in an amount not to exceed the budgeted amount of $58,713 which includes a 10% contingency. This project is funded in the FY 2015 budget in three funds: the Equipment Replacement Fund, Water Fund and Parking Fund which has an overall budget of $834,613. Although staff is asking for authorization during this meeting to start the project, payment for the project will not occur until FY 2016. Therefore funds for this project will be carried over into the FY 2016 budget and the year-end estimate for FY15 will be decreased by the same amount.
Background
As part of the IT Strategic Plan which was accepted by the Village Board in 2014, the video and control access systems were identified as high priority projects. The current systems range from 2007 systems to components pre-dating 1998. Several back-end controllers are unsupported, breaking down and unserviceable.
The Village solicited a Request for Qualifications and received 17 responses. An internal staff team of 10 members represented by several departments reviewed and rated the proposals. The top 2 proposers made presentations to the internal team. The internal team determined AON would best meet the Village's requirements.
The recommended consulting firm will conduct a needs assessment, syst...
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