Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Village Wide Parkway Tree Pruning and Removal Services in an Amount not to Exceed $460,000.00 and Authorizing its Execution
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Overview
Overview
The Public Works Department is responsible for Parkway Tree Pruning and Removal. To assist in this effort, a contractor is utilized. Davis Tree Care and Landscape, Incorporated performed this work over the past year following a competitive bidding process. The Agreement provides for two possible one (1) year renewals. It is proposed to exercise the first of the two possible renewals with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2025 Parkway Tree Pruning and Removal Services.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village has over 18,000 public trees on parkways and in other public spaces. The Village has utilized contractors to help prune a portion of these trees annually. Previously, the Village maintained a three-year pruning cycle where one-third of all Village-owned trees are pruned each year by a contractor. All trees within a specified geographical area are pruned in a single season.
When the pruning contract was bid in August 2023, Davis Tree Care and Landscaping, Incorporated was the lower bidder; however, their price had increased by 90% since this work was last bid in 2020. To manage this increase in the 2025 budget, we are proposing a reduction in service. In 2025, contracted pruning work will include all parkway trees 1) south of I-290 and 2) between I-290 and Madison Avenue and west of S East Ave. This would put the Village on a four-year pruning cycle where 1/4 of the Village's trees are pruned annually.
In addition, each year a portion of those trees need to be removed due to disease (D...
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