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A Motion to Approve an Updated Organization Chart for the Village Finance Department and Directing Staff to Prepare the Necessary Budget Amendment
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Introduction
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This is a motion to seek Village Board approval to adopt an updated organizational chart for the Finance Department for the purpose of stabilizing core services, strengthening operations and accelerating modernization efforts.
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Recommended Action
Adopt the Motion.
Prior Board Action
There is no prior Board action associated with this item.
Background
The purpose of the proposed reorganization of the Finance Department is to improve audit timeliness, strengthen strategic budgeting and forecasting, and accelerate modernization of financial systems and reporting. The proposal is structured as a multi-year change program that stabilizes core deliverables in the near term while building capacity for stronger policies, internal controls, transparency, and centralized purchasing over time.
The recommendations are intended to build on the strong work completed over the past two years under interim leadership. During that period, the Village has relied on a consultant to provide continuity in the absence of a permanent Finance Director/CFO. That interim support has been valuable; this plan will help institutionalize capacity and clarify accountability now that the Village has a permanent CFO.
The reorganization establishes clear functional ownership across three lanes that align to how work is performed, managed, and audited under the CFO leadership:
* Budget and day-to-day (Deputy CFO): Budget development, multi-year forecast, tax levy, purchase review, CIP fiscal management support, travel advances and reimbursements, grant financial administration and reporting, and payroll coordination.
* Finance internal services (Finance Coordinator): Finance office administration, departmental FOIA support, locally collected taxes, and real estate transfer tax s...
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