Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2023 Nissan Leaf S Vehicle from Star Nissan of Niles, Illinois, in an Amount Not to Exceed $23,970.26 and Waiving the Village's Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2022/2023 Fleet Replacement Fund included the replacement of six (6) Administration vehicles, which were replaced with six (6) 2023 Nissan Leaf S Vehicles. Nissan contacted the Village with the opportunity to purchase three (3) more Leaf S Vehicles from surrounding dealers, with the Nissan Fleet rebate of $5400 per vehicle. On January 1 2023 the Village also became eligible for the Commercial Clean Vehicle Credit. This qualifies businesses and tax-exempt organizations for up to a $7500 rebate per qualified vehicle. This will bring the average price of the Leaf S to $16,500.00. The Leaf purchases will displace some of the last few ICE (Internal Combustion Engine) vehicles in our Admin Fleet.
On May 04, 2023, the Village Manager authorized the purchase of these vehicles pursuant to Section 2-6-10 of the Oak Park Village Code which allows for purchases "without formal advertising with the approval of the Village Manager, when it is in the best interest of the Village and when it is impractical to convene a meeting of the Board of Trustees."
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Recommendation
Recommendation
Adopt the Resolution.
Background
2022 and 2023 model-year vehicles are representing a unique procurement challenge. Manufacturers are facing supply chain constraints and labor shortages. This is resulting in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year with delivery expected in the summer t...
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