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A Resolution Approving a Second Amendment to the Task Order for Professional Engineering Services with Baxter & Woodman, Inc., for Photometric Design Services for Future Street Lighting Improvements to Change the not to Exceed Amount from $59,960 to $70,960
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Introduction
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In 2024, the Village contracted with Baxter & Woodman to provide photometric design services for future street lighting replacements with new LED lights throughout the Village. Due to unforeseen issues in the lighting system that require additional design, a second amendment to the task order to increase the amount from $59,960 to $70,960 is needed in order to complete the work.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
* The Village Board approved an Amendment to the Task Order for Professional Engineering Services with Baxter & Woodman, Inc., for Photometric Design Services for Future Street Lighting Improvements to change the not to exceed amount from $49,960 to $59,960 on February 4, 2025 (RES 25-136)
* The Village Board approved funding for engineering design services as part of the Fiscal Year 2025 Capital Improvement Budget on November 11, 2024 (MOT 24-264)
* The Village entered into a Master Agreement for Professional Engineering Services with Baxter & Woodman, Inc. on September 21, 2021. (RES 21-223)
Background
In 2024 the Village entered into a Task Order with Baxter & Woodman to provide the photometric lighting design for the future project to replace the existing mercury vapor street lights throughout the Village with new LED lights. The future project is intended to replace the lights in the Village over the next four years from 2025 to 2028.
The intent of the design project was to select the LED light fixtures to provide the appropriate lighting levels for the variety of conditions in the Village. Proposed lighting levels vary based on the amount of traff...
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