Submitted By
Chief Ronald Kobyleski
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving the Renewal of the Professional Services Agreement with On-Time Embroidery Incorporated, d/b/a Unique Apparel Solutions for Firefighter/Paramedic Uniforms and Clothing in an Amount Not to Exceed $45,000 Through May 2, 2024, and Authorizing its Execution
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Overview
Overview
On-Time Embroidery was selected as the uniform/clothing vendor for the Fire Department personnel to replace uniforms and clothing as needed during the fiscal year 2023.
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Recommendation
Recommendation
Adopt the Resolution.
Background
Fire Department personnel have a list of clothing/uniform items they order, as needed and approved, during the fiscal year. These items are ordered intermittently as the year progresses, and the total amount spent with this vendor will exceed $25,000, requiring Board approval.
Bids were requested for this work and posted on the Village Web Site in 2022. A total of 2 bids were received. After reviewing the proposals, staff finds it most advantageous to enter into an agreement with On-Time Embroidery. On-Time presented with the most complete bid with the lowest prices overall. The Fire Department has chosen to extend the existing contract through 2023, as provided in section 4.1 of the Professional Services Agreement.
We have a positive history of working with this company over the last several years. They have consistently provided us with the lowest overall per-item costs and excellent customer service. They also provide us with consistent quality items, which allows us to maintain our uniform standards. They have a brick-and-mortar sizing center and an online store customized for the OPFD with individual log-ins for ease of use.
Fiscal Impact
The funds budgeted in 2023 are included in GL# 1001.42510.101.560625.
DEI Impact
N/A
Alternatives
The Board could delay action and request more information.
Previous Board Action
In 2022 the...
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