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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: MOT 23-32    Name:
Type: Motion Status: Regular Agenda
In control: President and Board of Trustees
On agenda: 5/8/2023 Final action:
Title: A Motion to Approve an Updated Organizational Chart for the Village Manager's Office and Development Customer Services Department, Including the Creation of a Neighborhood Services Department
Attachments: 1. Revised Presentation, 2. Current FY 2023 Org Chart - Village, 3. Proposed FY 2023 Org Chart - Village, 4. Current FY 2023 Org Chart VMO, 5. Proposed FY 2023 Org Chart - VMO.pdf, 6. Current FY 2023 Org Chart DCS, 7. Proposed FY 2023 Org Chart - Development Services.pdf, 8. Proposed FY 2023 Org Chart - Neighborhood Services.pdf
Submitted By
Kira Tchang, Assistant Village Manager/HR Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Motion to Approve an Updated Organizational Chart for the Village Manager's Office and Development Customer Services Department, Including the Creation of a Neighborhood Services Department

End
Overview
Overview
In order to meet both emergent and long-term organizational goals and address succession planning needs, the Village Manager is proposing changes to the organizational chart designed to prioritize efficient and effective baseline services and ensure visibility and responsiveness with important initiatives and key organizational priorities in support of the Board's goals. The reorganization includes the following elements: 1) The creation of a standalone Neighborhood Services Department designed to oversee and elevate code compliance, housing programs, grants management and bring back neighborhood and community engagement and civic education and participation. 2) The permanent integration of the Community Relations Department responsibilities within the Office of Diversity, Equity and Inclusion. 3) Changes to the Development Customer Services Department, including a name change to "Development Services," which is in line with industry standards and an enhanced focus on economic development and vitality within the Village organization.

End
Recommendation
Recommendation
Adopt the Motion.

Background
Over the past 14 months, the Village Manager has been evaluating operations including staffing as it relates to day-to-day service delivery and progress toward achieving the Board's goals. Last summer, the Village Manager proposed a series of budget-neutral staffing changes which the Board authorized. The Manager further made a number of new recommendations as a part of the FY23 budget process which were subsequently approved by the Board.

At this time, the Village Manager is recommending several changes design...

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