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A Resolution Approving A Purchase Price Agreement with Ferguson Enterprises LLC, d/b/a Ferguson Waterworks for Water Meters and Water Meter Parts in an Amount not to Exceed $212,000.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
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Introduction
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This item is for the purchase of water meters for new construction, replacement water meters, water meter supplies and annual software license as part of normal operations and maintenance by the Public Works Department Water & Sewer Division. The metering equipment needs to be ordered in advance to ensure availability when needed by staff.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Village Board has approved funding for these materials as part of the Fiscal Year 2026 budget and has approved Purchase Price Agreements for these materials in the past.
Background
In an effort to strive for accurate reading of water usage and reduce non-revenue water loss, the Public Works Department continues the process of replacing older/obsolete water meters. Included in the Fiscal Year 2026 Water & Sewer Fund Budget is the purchase of water meters for new construction projects and the replacement of obsolete meters as they fail.
There are approximately 12,600 meters in the Village's water system. The meters are necessary to record water usage for billing purposes. As meters age, they can become less accurate due to wear on the metering parts. Meters have an expected life of 15-20 years for accuracy purposes. Approximately 8,200 water meters were replaced in 2022. As meters age, they typically record less water usage than is being used, thus accounting for water usage that is not being billed.
The goal for 2026 is to service and upgrade larger diameter meters (2", 3", and 4" meters), which were not addressed with the Meter Changeout Program conducted in 2022. Village staff would be used to perform this work.
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