Submitted By
Emily A. Egan, Development Services Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. to Provide Elevator Maintenance and Repair Services to Increase the Not to Exceed Amount for Fiscal Year 2024 from $47,000.00 to $56,000.00 and Authorizing Its Execution
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Overview
Overview
This amendment provides for an increased not-to-exceed agreement amount with Anderson Elevator to replace a major circuit board that is water damaged within the west elevator at the Village's Holley Court Parking Garage.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village's Independent Contractor Agreement with Anderson Elevator provides for elevator maintenance and repair services for elevators located at Village Hall, the Public Works Center, Holley Court parking garage, and Oak Park & River Forest High School community parking garage.
The Village requested a proposal from Anderson Elevator to furnish a new major circuit board that experienced water damage and needs to be fully replaced. The time and material costs associated with this proposal exceed the 2024 contract authority allocated toward repairs.
Staff recommends this major repair is completed by Anderson Elevator given its familiarity with the Village's elevator equipment and its satisfactory performance since this contract commenced in 2021.
Fiscal Impact
A fiscal year 2024 budget amendment was submitted to the Finance Department and is pending Village Board approval. This amendment will reallocate $9,000.00 from account # 5060-43770-788-570705 (Parking, Holley Court, Building Improvements) to account # 5060-43770-788-540674 (Parking, Holley Court, Property Repair).
DEI Impact
N/A
Alternatives
N/A
Previous Board Action
On December 6, 2023, the Village Manager executed a ...
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