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A Resolution Approving the Independent Contractor Agreement with McAdam Landscaping, Incorporated for Business District Landscape Maintenance Services in 2026 in an Amount Not to Exceed $77,000.00 and Authorizing Its Execution
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Introduction
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This agenda item is for the Business District Landscape Maintenance program for 2026 and is proposed to be awarded to the low responsive bidder, McAdam Landscaping, Incorporated. The Village maintains the landscape in multiple business districts across the Village.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
* The Village Board approved funding the program as part of the Fiscal Year 2026 Budget on December 9, 2025 (ORD-25-220).
Background
In September 2025, Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". This includes 1) Business District Landscaping, 2) Regular Landscaping, and 3) Seasonal Planters.
The Village maintains the landscape in multiple business districts throughout the Village. Village staff, business owners, and residents place high importance on the quality and cleanliness of their business districts.
Monthly maintenance work under the contract includes: in-ground planter bed maintenance, weeding, litter pickup, tree pit and sidewalk weeding, and a fall cleanup. The contract requires the use of battery-powered leaf blowers, string trimmers, and other handheld landscape equipment at all times.
Additional funds are provided for landscape improvements, including replacing plants when they are past their useful service life. When these landscape improvements are made, native plants that support pollinator insects are installed.
McAdam Landscaping, Incorporated, was the lowest responsive bidder for this work. They have completed this work for the Village in the past (2017-2022). They are a quality contractor who provides excellen...
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